3 key takeaways
- Resume phrases highlight your skills, knowledge, and experience on your resume.
- There are three different types of resume phrases: action phrases, power phrases, and descriptive phrases.
- Teal’s AI Resume Builder can help you put these phrases to work and create your most impressive resume.
An impressive resume isn’t just about what you say—how you say it matters too. You can have a strong work history, relevant responsibilities, impressive accomplishments, and undeniable expertise under your belt. But none of those matter if you can’t summarize them in a way that captures the attention of potential employers.
That’s why it’s helpful to familiarize yourself with some of the best resume phrases and action words. While your resume content will be as unique as you are, these reliable phrases can give you some new ideas, help you write about your qualifications and abilities, and impress recruiters. To make sure everything reads professionally, run your content through a resume grammar checker—it’s an easy way to catch small errors and ensure your message comes through clearly.
Ready to beat the blank page and put some sentences down on paper? This detailed guide (and long list of resume power phrases) will get you started.
Want to make a free resume with the best phrases that grab attention? Use Teal's free AI Resume Builder to write action-oriented statements showcasing your achievements and aligning with job descriptions.
Understanding resume writing phrases: What they are and why they matter
Resume phrases are specific words or combinations of words used to highlight your skills, abilities, knowledge, and achievements on your resume.
Understanding the job market can help you choose the right phrases that align with industry expectations and employer needs.
It’s tempting to think the language you use on your resume doesn’t carry much weight, but choosing the right phrases and verbs can make or break your resume in the eyes of a potential employer. For example, take a look at this comparison:
- Handled customer questions and complaints
- Resolved customer inquiries and complaints with a 95% satisfaction rate, resulting in a 20% increase in customer retention
It’s not hard to see that the second option is far more impressive. And though there are other creative strategies and resume best practices at play in that example (such as quantifying accomplishments), the resume writing itself also makes a world of difference. The second bullet includes several resume power words and phrases:
- Resolved
- Resulting in an increase
- Satisfaction rate
What are the different types of resume phrases?
There’s no shortage of ways you can categorize these phrases, but this guide covers three common types of resume phrases:
- Action phrases: Describe specific actions you took
- “Implemented a new inventory system…”
- Power phrases: Describe results you achieved or an impact you made
- “Reduced costs by…”
- Descriptive phrases: Describe your role and responsibilities
- “Managed a team of 10 customer service representatives”
There’s a lot of overlap between those categories—especially between action phrases and descriptive phrases. The main difference is that action phrases highlight what you actually did while descriptive phrases focus on your responsibilities.
Especially if you opt for using the STAR method on your resume, many of your bullet points will incorporate all three types of phrases at once.
Good resume phrase example
“Led a cross-functional team of 10 to develop and launch a new customer relationship management (CRM) system, resulting in a 30% increase in customer satisfaction and a 20% boost in sales within six months.”
- Action words or phrases: Led, develop, launch
- Power phrase: Resulting in a 30% increase in customer satisfaction and a 20% boost in sales
- Descriptive phrases: Cross-functional team of 10, new customer relationship management (CRM) system, within six months
That example illustrates the importance of the right phrases for your resume, but choosing them involves more than opening up a thesaurus while you’re writing. The best resume phrases are:
- Concise: Your document shouldn’t be stuffed with resume buzzwords and cliches. Get to the point and cut out fluff or unnecessary words.
- Specific: It’s tempting to over exaggerate your responsibilities, but big words aren’t always better. Phrases should clearly describe your role and achievements and increase understanding.
- Action-oriented: Particularly in your work experience section, each of your bullet points should start with a strong resume action verb to demonstrate how you achieved results.
- Relevant: Your resume isn’t intended to be a rundown of all of your tasks and positions throughout your career stages. Relevance is key. The job description will provide helpful clues and valuable insights to guide your resume writing.
- Quantified: Resume phrases are intended to kick start your writing process and not be copied and pasted exactly as they are. Customize them to your experience and supplement them with metrics and real-world examples to add extra impact.
Where should you use resume phrases?
Wondering where to use these short snippets on your document? Most resume phrases are incorporated in two different sections of your resume:
- Your resume summary (sometimes called your resume personal statement)
- Your work experience section
These phrases can also be effectively used in your LinkedIn profile.
In your summary, these phrases can call attention to your overall career highlights, relevant skills, and the success you’ve achieved. In your job history bullet points, they’ll better describe your contributions and achievements in previous roles.
46 resume phrases you need to know
Now that you have the lay of the land, it’s time to look at some resume power words and phrases you can lean on during your resume writing process to effectively convey the skills, value, and solutions you can bring to a job.
The best resume phrases start with action verbs—words that describe an action while emphasizing your contributions and achievements. Need help coming up with some? Check out this comprehensive guide to resume action verbs before you get started.
Action phrases for resumes
Use resume action verbs and phrases to describe the specific actions you took and contributions you made in a previous position.
- Assisted clients
- Created reports
- Designed and executed
- Developed a process
- Developed content
- Drafted documents
- Facilitated meetings
- Generated ideas
- Identified opportunities
- Implemented a new system
- Monitored progress
- Organized events
- Prepared resources
- Resolved issues
- Spearheaded an initiative
- Streamlined operations
- Trained staff
Power phrases for resumes
Use strong power words and phrases in your resume to describe the impact you made and the results you achieved (including specific metrics).
- Achieved top performance
- Boosted customer satisfaction
- Drove significant growth
- Elevated team performance
- Enhanced product quality
- Exceeded targets
- Expanded service offerings
- Improved accuracy
- Improved efficiency
- Improved retention rates
- Increased market share
- Increased revenue
- Maximized resources
- Minimized downtime
- Optimized processes
- Reduced costs
- Reduced turnaround time
- Strengthened client relationships
Descriptive phrases for resumes
Use these to describe what you were responsible for in a previous position.
- Collaborated cross-functionally
- Conducted research
- Coordinated efforts
- Coordinated team activities
- Ensured compliance
- Handled customer inquiries
- Led a team
- Maintained relationships
- Managed projects
- Oversaw operations
- Provided support
Resume phrase examples by job
The phrases above are flexible enough to be used in a variety of career paths. But it’s helpful to get a little more specific and look at phrases that apply to a certain job. Here are five different types of roles and examples of key phrases to use for each.
1. Project manager resume phrases
- Achieved organizational goals
- Determined cost-saving initiatives
- Developed project plans
- Ensured smooth project execution
- Identified and mitigated project risks
- Implemented streamlined processes
- Led cross-functional teams
- Monitored project budget and timeline
- Reduced project costs
- Successfully managed multiple projects
2. Administrative assistant resume phrases
- Assisted in preparation of reports
- Coordinated office operations
- Handled correspondence and communications
- Improved efficiency
- Managed schedules and appointments
- Maintained confidential files and records
- Prepared and organized meetings
- Provided administrative support
- Responded to client inquiries and requests
3. Data scientist resume phrases
- Analyzed datasets
- Automated data collection processes
- Cleaned and processed data
- Communicated data findings
- Created data visualizations
- Developed predictive models
- Extracted insights and trends
- Identified opportunities for improvement
- Implemented algorithms
4. Sales representative resume phrases
- Attended industry events
- Cultivated relationships
- Developed and implemented sales strategies
- Exceeded monthly targets
- Managed a pipeline
- Negotiated contracts and sales
- Prospected and generated leads
- Provided tailored solutions
5. Marketing professional resume phrases
- Analyzed market trends
- Conducted market research
- Created compelling content
- Drove brand awareness
- Executed marketing strategies
- Increased customer acquisition
- Monitored campaign performance
- Planned and executed events
- Reduced customer acquisition cost
ATS keyword banks (by industry)
Use these as a baseline, but your best results come from mirroring the exact language in the job description across your Summary, Skills, and bullets.
Marketing
- SEO, Search Engine Optimization, SEM, Google Analytics, Content Strategy, Content Marketing, Social Media, Paid Social, Email Marketing, Marketing Automation, HubSpot, CRM, Lead Generation, Demand Generation, Conversion Rate Optimization, A/B Testing, Campaign Management, Brand Management, KPI Tracking, Reporting
Placement tip: Put the biggest signals in Summary and Skills; prove impact in bullets.
IT / Software Development
- Software Engineer, Full Stack, Front End, Back End, JavaScript, TypeScript, Python, Java, C#, SQL, NoSQL, REST APIs, Microservices, AWS, Azure, Docker, Kubernetes, Git, CI/CD, Agile, Scrum, Linux
Placement tip: Keep tools and languages in Skills; use the same terms in project bullets.
Finance / Accounting
- FP&A, Financial Modeling, Forecasting, Budgeting, GAAP, IFRS, Variance Analysis, Reconciliation, Month-End Close, Cash Flow, Cost Reduction, Audit, Tax, Accounts Payable, Accounts Receivable, ERP, SAP, QuickBooks, Advanced Excel, Financial Reporting
Placement tip: Use credentials and systems in Skills; quantify outcomes in bullets.
Healthcare
- Patient Care, EHR, EMR, HIPAA, Care Coordination, Clinical Documentation, Triage, Medication Administration, Patient Education, ICD-10, CPT, Billing, Compliance, Quality Improvement, Patient Safety, Case Management, Discharge Planning, Telehealth, Scheduling
Placement tip: Use certifications and systems in Skills; tie results to outcomes and timeframes.
Operations / Logistics / Manufacturing
- Supply Chain, Inventory Control, Logistics, Warehouse Management, Procurement, Vendor Management, Demand Planning, Order Fulfillment, Production Planning, Lean, Six Sigma, Kaizen, Continuous Improvement, SOPs, Quality Assurance, Safety Compliance, Cycle Count, ERP, Oracle, Transportation Management
Placement tip: Put frameworks and systems in Skills; show cost, time, throughput, or defect wins in bullets.
Human Resources / Talent
- Talent Acquisition, Recruiting, Applicant Tracking System (ATS), HRIS, Workday, Onboarding, Employee Relations, Performance Management, Learning & Development, Benefits Administration, Compensation, HR Compliance, Policy Development, DEI, Workforce Planning, Retention, Interviewing, Offer Management
Placement tip: Put ATS/HRIS in Skills; use hiring metrics like time-to-fill and retention.
Sales / Business Development
- B2B Sales, Account Management, Business Development, Prospecting, Lead Generation, Pipeline Management, CRM, Salesforce CRM, Negotiation, Closing, Quota Attainment, Forecasting, Territory Management, Discovery, Upsell, Cross-sell, Renewal, Revenue Growth, Channel Partnerships
Placement tip: Make quota and results obvious in Summary; back it up with metrics in bullets.
Exact phrasing matters
- Micro-example 1: job posting asks for “Google Analytics”; “web analytics tools” can miss the match.
- Micro-example 2: posting requires “Salesforce CRM”; write “Salesforce CRM” where you describe how you used it, and your role-specific examples will read stronger too.
Before & after examples: Turn weak lines into powerful, metric-driven bullets
Before: Handled customer complaints
Fix: Add a strong action verb, a clear timeframe, a success rate, and a measurable business outcome.
After: Resolve 95% of customer complaints within 24 hours, raising customer retention by 20% over six months.
Before: Created content for social media
Fix: Add a strong action verb, clear output volume, a timeframe, and impact metrics tied to growth.
After: Produce 30 social posts per month and grow engagement by 40%, driving a 15% follower increase in three months.
Before: Worked on CRM integration
Fix: Add leadership scope, team size, timeframe, and a measurable operational outcome.
After: Lead an 8-person cross-functional CRM integration, cutting onboarding time by 25% in the first quarter.
Before: Managed project timelines
Fix: Add project scope, timeline improvement, and measurable cost/business impact.
After: Direct a cross-functional team to deliver a $250K project two weeks early, saving $50K in vendor costs.
Before: Trained new hires
Fix: Add scale (how many/which cohorts), timeframe, and measurable performance outcomes.
After: Train 25 new hires across three cohorts, boosting first-quarter productivity by 30% and reducing ramp time from 10 to 6 weeks.
Before: Increased newsletter subscribers
Fix: Add baseline → end value, timeframe, and the lever used to achieve the result.
After: Grow newsletter subscribers by 60% (8K → 12.8K) in six months through targeted segmentation.
Before: Conducted user research
Fix: Add sample size, insights produced, the decision it informs, and the measurable product outcome.
After: Lead research with 50+ users to identify three product gaps, informing feature launches that lift NPS by 12 points.
Before: Reduced operational costs
Fix: Add what you implement, the timeframe, and convert impact into percent and dollars.
After: Implement process changes that reduce monthly costs by 15%, saving $180K annually.
Before: Assisted with lead generation
Fix: Name the motion, quantify outputs, include timeframe, and tie results to pipeline/revenue.
After: Run outbound campaigns that generate 220 qualified leads, increasing Q1 pipeline by 35%.
Before: Wrote technical documentation
Fix: Quantify deliverables and connect them to support reduction and faster onboarding/adoption.
After: Author 40+ user guides and API docs, cutting support tickets by 28% and shortening developer onboarding by three weeks.
These are the building blocks of the kind of phrases recruiters can scan and immediately trust.
5 Essential tips for crafting effective resume phrases
The above phrases will get your creative juices flowing as you start writing your resume. But as you continue getting your skills and accomplishments down on paper, here are a few best practices to keep in mind when using common phrases.
1. Refer to the job description
Think your next best step is to pick out a few of the above phrases that sound the best to you? Not quite. Your goal is to use phrases that are the most relevant to the role you’re applying for to demonstrate how your qualifications and expertise match the position’s requirements. Understanding the job market can help you select the most relevant phrases.
Return to the job description and stay focused on finding key skills and words. Then, select words and phrases that are the best fit. For example, if the job posting mentions leadership several times, then you’ll choose phrases that use words like “led,” “managed,” “supervised,” “owned,” and “spearheaded.”
Struggling to figure out which words get a lot of importance in the job posting? Attach a job description in Teal’s AI Resume Builder to see your match score and determine how well your resume aligns with the language and skills from the job description.
2. Quantify your achievements
If you only rely on common phrases, your resume likely won’t stand out from the crowd—after all, everybody will describe themselves as a “go getter” or a “team player” on paper.
Employers want to see proof not only of the work you’ve done, but why it mattered. Adding metrics to your accomplishments and bullet points shows recruiters the results you’ve achieved in your past jobs.
This is another area where Teal can help with its resume bullet point generator. In your resume, click “add an achievement” and then the “write with AI” button. Teal will automatically come up with three options for metric-driven bullet points you can customize and use on your resume.
3. Use time-based statements
Reducing costs? That’s impressive. But reducing costs in only three months? That’s sure to get a hiring manager’s attention.
That’s why it’s helpful to use time-based statements that describe a certain period of time (for example, “in five weeks or within six months”). These also count as descriptive phrases on your resume.
And while you’re refining your resume, it’s worth asking: should your resume be in the past tense? In most cases, yes—especially for previous roles. Time-based statements naturally support this tense and reinforce your accomplishments with measurable results.
Within the Teal platform, you can use the Resume Checker ("Analysis") to see a detailed breakdown of issues on your resume—including where you’re missing time-based statements.
4. Check your verb tense
Most of the best phrases start with strong verbs, but don’t get so caught up in the language that you forget about using the right verb tense. On your resume, use:
- Present verb tense (e.g. “manage”) for jobs you currently work
- Past verb tense (e.g. “managed”) for jobs you worked previously
It’s a small change that can make your resume clearer and more polished.
5. Rely on tools to help you
Even with the best phrases to guide you, developing your resume can still feel daunting. Fortunately, you don’t have to start from scratch.
Use Teal’s AI Resume Builder to get over your fear of a blank page and create your strongest resume yet. It can help you:
- Automatically generate metric-rich achievements and contributions
- Compare your resume to the job description and identify keywords
- Provide suggestions to make strategic improvements to your content
These tools can also help improve your LinkedIn profile, which complements your resume.
Something as simple as a prompt or an example bullet point can spark your creativity and ease the burden of writing your own resume. With Teal in your corner, you’ll feel more confident throughout the writing process so you can craft a resume that does your experience justice and makes a positive impression on an employer.
Ready to put these phrases and best practices to work on your own resume? Get started with Teal for free today.
Frequently Asked Questions
What are good lines for a resume?
Good lines for a resume effectively highlight your skills, achievements, and contributions. Examples include "Implemented a new inventory system, reducing operational costs by 15%" and "Led a cross-functional team to launch a new product, resulting in a 20% increase in sales."
What are key phrases in a resume?
Key phrases in a resume are specific words or combinations of words that highlight your skills, abilities, knowledge, and achievements. They fall into three categories: strong verbs and phrases (e.g., "Implemented a new system"), power phrases (e.g., "Increased revenue by 20%"), and descriptive phrases (e.g., "Managed a team of 10").
What are some good words to use in a resume?
Good resume words are strong verbs that demonstrate your contributions and achievements. Action verbs include "Led," "Developed," "Implemented," "Achieved," "Optimized," and "Streamlined." These words help to clearly and concisely communicate your impact in previous roles.
