Receptionist Jobs in Fort Wayne, IN

About The Position

Requirements

• Must be able to lift 50lbs.

Nice To Haves

• Organized
• Ability to Multitask
• Basic Computer skills
• Experience working with individuals with Intellectual Disabilities
• Valid Driver’s License
• Current Auto Insurance

Responsibilities

• Opens and closes the office during expected hours of operation (Mon-Fri 9am-4:30pm).
• Greets guests upon arrival and ensures appropriate sign-in procedures are followed.
• Waters plants.
• Escorts guests to meeting rooms when necessary.
• Ensures all deliveries are directed to the appropriate administrator.
• Answers the phone and transfers calls to the correct personnel.
• Manages and tracks missed calls (3 or more).
• Notifies administrators via email or Google Chat about missed calls, mail, or messages.
• Uses a telephone headset when away from the front desk.
• Takes detailed messages for administrators.
• Responds to emails within 24-48 hours.
• Performs scanning and copying for employees as needed.
• Maintains stock of business cards, newsletters, calendars, and other business materials in the waiting area.
• Assists administrators while remaining at the reception desk.
• Keeps the office presentable, including dusting, vacuuming, disinfecting, cleaning the kitchenette, mopping, and cleaning bathrooms on Tuesdays and Thursdays.
• Demonstrates AID culture, Motto, Mission Statement, and Customer Service Promise.
• Ensures conference rooms are presentable after and before meetings (dusting, vacuuming, disinfecting, stocking).
• Assists with scheduling conference rooms.
• Collects trash at the end of the day.
• Conducts weekly checks outside the office perimeter for trash.
• Helps departments scan files.
• Assists with activities and parties as needed.
• Lifts up to 50lbs.
• Performs other duties as assigned.