Hr Assistant Jobs in San Diego, CA

About The Position

Requirements

• Associate degree or an equivalent combination of education and relevant experience preferred.
• 2+ years of experience in recruiting coordination, Talent Acquisition operations, HR administration, or a related field.
• Strong hands-on experience with Workday is required.
• This role utilizes Workday Recruiter (ATS), Including requisition posting, candidate management, offer-letter workflows, approvals, and reporting.
• Proficiency with Microsoft Outlook and Excel, including experience coordinating multiple calendars and maintaining trackers.
• Strong organization, follow-through, and attention to detail.
• Clear, professional communication and a service-oriented approach with candidates and internal partners.
• Ability to handle confidential information with discretion.
• Comfort working with spreadsheets, recurring reports, and multiple priorities both independently and as part of a team.

Nice To Haves

• Exposure to onboarding, background checks, expense reporting, or operational reporting is a plus.

Responsibilities

• Create, post, and update job requisitions in Workday and associated recruiting platforms, while maintaining accurate candidate and requisition information throughout the hiring process.
• Prepare offer letters in Workday, monitor approval workflows, distribute approved offers, and complete required system updates through acceptance and hire.
• Coordinate interviews, invitations, confirmations, and candidate communications, and close requisitions in Workday following successful starts.
• Provide occasional support for sourcing and other recruiting activities as needed.
• Coordinate background checks and other pre-employment requirements, following up on outstanding items and escalating issues when appropriate.
• Support onboarding documentation, internal handoffs, and start-date readiness from offer acceptance through the employee’s first day.
• Maintain core recruiting trackers and prepare routine or ad hoc reports for team and leadership needs.
• Support the tracking of referral bonuses, Talent Acquisition expenses, bonuses, and accruals in coordination with Human Resources, Payroll, and Finance.
• Provide backup support for routine Talent Acquisition administrative and reporting activities and help maintain accurate, efficient processes.

Benefits

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program