Zoning Coordinator

Village of Wheeling • Wheeling, IL

18h

About The Position

Under the supervision of the Community Development Customer Service Supervisor, the Zoning Coordinator coordinates the business license program, permit processing, elevator certification programs, and selected zoning reviews. The role reviews applications and plans, maintains records and databases, prepares reports, and ensures compliance with applicable Village ordinances, policies, and procedures.

The position assists residents, contractors, business owners, and developers with zoning, permitting, and business licensing questions and application requirements. It coordinates business license intake, review, issuance, and annual renewals; supports permit intake, processing, and issuance; and manages the Village’s elevator certificate program, including annual inspections and certificate renewals. The Coordinator maintains related records, tracks outstanding requirements, and prepares monthly reports.

Applications are accepted online through the Village of Wheeling employment page. The first review of applications will begin November 30, 2026; applications will then be reviewed on a rolling basis, and the position will remain open until filled. Employment is contingent upon successful completion of a background investigation and pre-employment drug and alcohol screening.

Requirements

• High school diploma or equivalent.
• Three years of clerical or administrative experience, including public contact, or an equivalent combination of education, training, and experience.
• Successful completion of a background investigation and pre-employment drug and alcohol screening is required for employment.

Nice To Haves

• Coursework in typing, word processing, secretarial skills, or standard office equipment.
• Experience in municipal government, permitting, zoning, or business license administration.

Responsibilities

• Perform zoning reviews of select permit applications for compliance with Village requirements.
• Assist residents, contractors, business owners, and developers with inquiries related to zoning, permitting, business licensing, and application requirements.
• Manage business license applications, including intake, review coordination, and issuance.
• Coordinate the annual business license renewal program.
• Assist with permit intake, processing, and issuance.
• Maintain licensing databases and records and prepare monthly permit reports.
• Coordinate the Village’s elevator certificate program, including annual inspections and certificate renewals.
• Maintain inspection records, track outstanding requirements, and prepare monthly reports.
• Ensure compliance with applicable Village ordinances, policies, and procedures.

Benefits

• Medical, dental, and life insurance.
• Medical and dependent care flexible spending accounts.
• Vacation, personal, holiday, and sick time.
• Participation in the Illinois Municipal Retirement Fund (IMRF), a defined benefit pension plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED