Youth Sports Administrator

Ymca of Greater Omaha•Omaha, NE

6d•$17 - $19•Onsite

About The Position

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The Youth Sports Administrator plays a vital role in supporting youth sports program operations, with a focus on volunteer administration, compliance tracking, accreditation standards, and process coordination.

Requirements

Minimum of 1 year of administrative, clerical, or human resources work experience
High level of verbal, written, interpersonal, and presentation communication skills.
Strong attention to detail with the ability to multi-task, stay organized, and meet deadlines
Proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, web-based content management systems, and manual filing systems.
Follow youth boundaries policies and abuse risk management training
Report suspicious behavior, policy violations, and adhere to mandated abuse reporting and responsibilities
Complete all required abuse prevention training prior to first shift
Ability to relate effectively to diverse groups of people from all social and economic segments of the community and successful clearance of background check.

Nice To Haves

Associate’s or Bachelor’s degree in Sports Management, Nonprofit Management, Business Administration, or related field preferred.

Responsibilities

Administer volunteer HRIS and database systems, ensuring data accuracy and integrity.
Manage volunteer offboarding processes including termination of system access, documentation, and record updates.
Coordinate coach and volunteer onboarding and compliance tracking, including background checks, references, training requirements, Praesidium account administration, reporting, and record maintenance.
Review new volunteer paperwork (electronic and paper); communicate with hiring managers to ensure complete onboarding files.
Troubleshoot issues within HRIS and Abuse Prevention system.
Develop partnerships with local schools, clubs, universities, and community organizations to strengthen recruitment pipelines and represent the YMCA at hiring events, career fairs, and other recruitment opportunities.
Serve as a liaison between HR, Risk & Youth Sports Program; attend quality team (QT) meetings as needed.
Maintain organized and confidential personnel records and identify opportunities for process improvements.
Support special projects and complete administrative tasks for Youth Sports department.
Actively participate in department meetings, trainings, and association events.
Support department data tracking and reporting, including participation, compliance, volunteer engagement, and program outcomes.
Perform other duties as assigned.