Youth Development Program Coordinator

EUGENE FAMILY YMCA•Eugene, OR

1d•Onsite

About The Position

Provides direct supervision to multiple afterschool programs. Creates positive, nurturing relationships with YMCA staff, all school employees, while building cooperative relationships with families. Provides direction for the programs and implements quality programming assessments. Provides quality experience to staff, youth, and families that focus on the YMCA values: caring, honesty, respect, and responsibility. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall youth development experience.

Requirements

Enrolled in the Child Care Division Central Background Registry (oregonearlylearning.com) and proof of enrollment
Must be 21 years or older
Must have 1 year of experience supervising adults
At least 18 months of experience serving or working with youth 3-12 years old
Must meet the Office of Childcare requirements for the Program Leader position: At least 240 hours of qualifying experience working with school-age children in the last five years in a Certified Child Care Center or comparable group care program OR At least an AA Degree in: Early childhood education Child development Elementary education Special education Physical education Recreation Human development Child and family studies Home economics OR At least a Step 8 in the Oregon Registry
Ability to plan, organize and implement age-appropriate/developmentally appropriate program activities
Ability to develop positive, authentic relationships with people from different backgrounds
Listens and expresses self effectively and in a way that engages, inspires and builds commitment to the Y’s cause
Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential
Demonstrates ability to understand and manage emotions effectively in all situations
Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community
Ensures program or project goals are met and intended impact occurs

Nice To Haves

Meets Office of Childcare’s Preschool Teacher requirements
20 semester (30 quarter credits) in Child Development, Early Education, Elementary Education, Special Education OR a minimum of two years (or 1500 hours) of experience working in a licensed preschool
Previous experience with diverse populations
Bi-lingual; conversational fluency in Spanish, French, Mandarin or Mam

Responsibilities

Ensuring childcare programs operate properly on a daily basis; program support is the primary focus of this position and should always take priority
Conduct at least two on-site observations per month for assigned before and after school and preschool programs
Conduct monthly 1:1 check-ins with Program Leader II/Early Learning Site Director for assigned programs
Immediately address program/youth/family concerns following the youth development policy and procedures
Must be available by phone at all times during childcare hours
Oversee family communications and share community resources with families including resources for children with special needs
Manage administrative functions, including but not limited to, maintaining records; financial management; budgeting; maintenance of buildings and grounds; meal planning and preparation; and transportation, if provided
Oversee the incident and accident reports for assigned programs
Oversee program enrichment calendars and family boards
Seasonal program set up
Fill in as front-line childcare staff as needed in order to keep programs running
Fulfill licensing requirements for assigned programs
Participate in visits with licensing specialists as needed
Hold program(s) accountable to all licensing requirements
Is up to date with guidance put forth by the Office of Childcare Development
Develop and implement the Y’s operational and personnel policies
Supervise the personnel, volunteers, field study students and other individuals providing services in the program
Oversee the training and professional development of staff including setting educational goals, observation and mentoring
Implement program development
New Staff Orientation
Director Orientations
Program Procedures
Other training as needed
Continue personal training of 18 hours per certification year (1.25 hours per month)
8 hours in child development
10 hours in the core knowledge category of Program Management
Attend New Staff Orientation within 10 day of hire date
Complete all required trainings as assigned by supervisor, by scheduled due date
Maintains positive relationships and effective communication with coworkers
Conducts family conferences as needed, and maintains positive relationships and effective communication
Takes note in staff and family conversations to add to a shared drive
Assists in the marketing and distribution of program information
Support the need and scheduling of substitutes
Coordinate staff appreciation and celebrations
Conduct intentional development and performance conversations with staff and record them for personnel files, corrective actions, and staff recognition
Assist in the day-to-day items that come up at the Y
Assisting in the daily needs/requests of the programs that the coordinator oversees (can often require immediate attention)
Must maintain a current, valid Oregon driver’s license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout entire term of employment, and reliable transportation
Other duties as assigned
Ability to plan, lead and participate in activities such as sports, games and curriculum activities and monitor behavior inside and outside
Must be able to walk, run, stand, sit, kneel and get back to a standing position
Ability to lift and carry the weight of 50 lbs
General housekeeping: mop/sweep, take the trash out, wash dishes, clean tables and toys, stack and put baskets away, and the like
Follow all sanitation protocols