Youth Council Coordinator

Mikva Challenge•Chicago, IL

4d•Hybrid

About The Position

Mikva Challenge is seeking a Program Coordinator to support the successful implementation of youth leadership, civic engagement, educational, workforce development, and community-based programming. This role provides administrative, operational, logistical, facilitation, communications, and participant support across programs, including youth and teacher-facing initiatives, local and national events, and other organizational priorities in support of our civic leadership work. The Program Coordinator helps ensure programs run smoothly by coordinating logistics, managing schedules, maintaining records, and supporting communication across internal and external partners. The ideal candidate is highly professional, organized, adaptable, able to build strong relationships with a variety of partners, and passionate about youth development. They are comfortable managing multiple priorities while contributing to a positive and engaging experience for participants, partners and staff.

Requirements

High school diploma or GED, or an equivalent combination of education and experience.
Minimum of two years administrative support experience in youth programming, event planning, and/or advocacy/ political work.
Strong organizational skills and project management skills
Excellent time management skills with proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent verbal and written communication skills across various audiences
Strong interpersonal and relationship-building skills with the ability to cultivate partnerships and collaborate across various groups
Demonstrated ability to work independently as well as on a team
Strong problem-solving skills and attention to detail
Ability to adapt to changing priorities and organizational needs
Ability to manage sensitive and confidential information with discretion
Experience coordinating schedules, meetings, calendars, events, and administrative processes
Strong digital data management skills with both Mac and PC environments
Proficient with Microsoft Office Suite, Google Workspace, or similar software with the ability to learn new or updated software
Demonstrated commitment to collaboration, open communication, continuous learning, and constructive feedback.

Nice To Haves

Bachelor's degree preferred.
Familiarity with positive youth development strategies and values
Familiarity with Chicago Public Schools’ and charter systems
Experience organizing and leading student fields trips
Experience facilitating both virtual and in-person youth programming
Bilingual in English and Spanish
Experience and/or training with cultural, ethnic, and language diversity

Responsibilities

Coordinate and support the implementation of youth leadership, civic engagement, workforce development, educational , and chapter-based programs and initiatives
Coordinate logistics for program sessions, workshops, community activities, and events, ensuring all components are prepared in advance and executed smoothly (including space, materials, food, transportation, and technology)
Provide administrative support to assigned program staff, including scheduling, calendar coordination, meeting preparation, and other program-related activities
Co-plan program sessions and activities in partnership with the program leads, as needed
Provide facilitation support and occasional direct facilitation for program and council sessions with respective program leads
Recruit, onboard, engage, and support youth participants throughout their Mikva experience
Conduct participant outreach, attendance tracking, youth check-ins, and follow-up communications to support engagement and retention
Maintain accurate program records and documentation, including participant attendance, engagement tracking, case notes, surveys, evaluations, compliance requirements, and other program-related data
Prepare agendas, presentations, materials, resources, and other tools needed for successful program delivery
Support youth in designing, administering, and utilizing surveys, feedback tools, and other evaluation activities to inform program and community initiatives
Coordinate the planning and execution of local and national events through logistical, administrative, and participant engagement support
Coordinate youth participation in community-based learning, leadership, and service opportunities
Communicate and coordinate with partners, community based organizations, schools, employers, guest speakers, and other local and national stakeholders to support program activities, special events, and participant engagement
Support logistics, outreach, and participant preparation for external experiences and events
Represent the organization at meetings, events, and community activities as needed
Draft and distribute newsletters, announcements, reminders and other communications for youth participants, families, educators, and partners
Coordinate communications related to program activities, events, opportunities, deadlines, and participant engagement
Collect and share participant stories, testimonials, photos, updates, and program highlights to support reporting, outreach, social media, and communications in collaboration with the Director of Communications and leadership
Perform other duties as assigned