Youth Alternatives Operations Assistant

CITY OF CHEYENNE•Cheyenne, WY

2d•$37,219 - $52,107•Onsite

About The Position

Perform a wide variety of responsible administrative clerical work in support of department and division managers; to type and proofread a variety of documents and correspondence; and to provide information and assistance to the public regarding department or division policies and procedures. Assist with the duties of the Operations Manager in their absence.

Requirements

High school diploma or GED.
4 years post high school education or experience in accounting, and grant reporting.
Experience in accounting, budget development, and grant reporting.
Applicant must be able to pass a complete criminal background check which includes fingerprinting and child abuse registry.

Nice To Haves

Specialized secretarial training.
Accounting Grant reporting

Responsibilities

Coordinate and provide support services for department and division managers; provide workload reports, stat reports, as well as prepare, and proofread a variety of documents including general correspondence, agendas, reports and memoranda from rough draft or verbal instruction.
Operate a variety of communications and office equipment including a multi-line telephone, copiers, and computers; input and retrieve data and text; organize and maintain storage and filing.
Maintain a calendar of activities, meetings, and various events for assigned personnel; coordinate activities within the division, the public and outside agencies; make travel arrangements as required.
Collect monies, enter information, and process payments in Inspires, etc.
Issue receipts and refunds for payments regarding chemical testing.
Assist in the collection of urine specimens needed for chemical testing.
Requisition materials as required; pick up and deliver supplies.
Maintain office forms and accurate inventory information.
Update and enter daily expenditures under the direction of the Operation Manager.
Assist in the preparation of budgets and budget narratives for grant applications or in the absence of the Operations Manager prepare budgets and budget narratives for grant applications.
Create and maintain a client database for grant and year end reporting.
Assist in providing financial grant management and submit required monthly, quarterly, and annual financial reports as required in a timely manner as directed by the Operations Manager or in the absence of the Operations Manager.
Take minutes for all staff meetings.
Receive, sort, and distribute incoming and outgoing correspondence.
Provide information and forms to the public as needed.
Apply knowledge of computers and desktop publishing skills to day-to-day tasks.
Respond to public inquiries in a courteous manner; provide information within the area of assignment.
Answer the telephone and wait on the public; take messages and transfer calls to appropriate personnel; provide information on departmental and City policies and procedures as required.
Perform maintenance of accurate and detailed logs and records; verify accuracy of information, research discrepancies and record information.
Prepare requisitions and purchase orders for assigned divisions.
Perform other duties and responsibilities as required.