Part-time Yard Administrative Assistant, (Richmond, KS)

Ambassador Supply•Richmond, KS

2d•Onsite

About The Position

The Yard Administrative Assistant is responsible for data entry, scanning, filing, and other administrative activities. This role provides support for Sales Support and the Yard Manager. Regular face-to-face collaboration with coworkers is required on a day-to-day basis, and the position requires working in person on-site. The role also emphasizes upholding core values such as high character, trust, performance, distinctive quality, customer service, integrity, respect, teamwork, humility, and authenticity.

Requirements

High school diploma or equivalent required.
Previous experience in clerical, general office, or administrative support roles.
Customer service experience required.
Proficiency in computer use, including typing and data entry.
Any combination of education, training, and experience that demonstrates the knowledge, skills, and abilities required for this role.
Strong attention to detail and ability to complete tasks accurately and on time.
Familiarity with modern office practices, filing systems, and administrative procedures.
Proficient in the use of computers, office software (e.g., Microsoft Office, Smartsheet, Sage), and standard office equipment.
Ability to follow written and verbal instructions with accuracy.
Effective communication and interpersonal skills.
Ability to prioritize tasks and manage time effectively in a team-oriented environment.

Nice To Haves

Experience in a fast-paced environment is preferred.

Responsibilities

Maintain regular and predictable attendance; report to work on time.
Provide excellent customer service and reflect company core values at all times.
Maintain accurate and up-to-date records, files, and documentation across systems such as Sage, Smartsheet, and internal drives.
Daily update Job Status board.
Facilitate communication between the Yard team, drivers, and Sales Support through timely notifications and document sharing.
Coordinate the creation, distribution, and filing of job-related documents, including job packs, packing slips, and contracts.
Monitor and follow up on incomplete or short shipments to support efficient delivery operations.
Assist with customer service needs by providing accurate information and professional communication.
Perform other duties as assigned.
Comply with QSI policies and procedures.