Workspace Creative Assistant
About The Position
Colliers Engineering & Design is seeking a Workspace Creative Assistant to support our growing team in Holmdel, NJ. The Workspace Creative Assistant supports the planning, design, and execution of workplace environments across the organization. This role partners closely with WPS Designers, Health & Safety, and local office teams to deliver functional, compliant, and visually cohesive office spaces that reflect CED standards and Colliers Environmental Guidelines. The position requires strong organizational skills, design awareness, and the ability to manage multiple projects simultaneously in a fast-paced environment.
Requirements
- Associates degree in Business Administration, Graphic Design, or related field.
- 2-4 years of experience in workplace services, interior design, facilities coordination, or a related field.
- Proficiency in AutoCAD, Microsoft Suite, Revit, SketchUp, or Adobe Creative Suite.
- Working knowledge of design principles, space planning, and corporate branding standards.
- Strong organizational and project coordination skills.
- Excellent written and verbal communication skills.
- Ability to work collaboratively with cross-functional teams, vendors, and office leadership.
- Experience in furniture coordination, workplace ergonomics, or facilities operations.
- Experience supporting corporate relocations, expansions, or reconfigurations.
- Familiarity with environmental guidelines, safety standards, or ergonomic best practices.
- Ability to travel as needed.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
Responsibilities
- Support WPS Designers in planning, coordinating, and executing office space needs for relocations, expansions, and reconfigurations.
- Ensure all work aligns with Colliers Environmental Guidelines, CED standards, and approved budgets.
- Assist with project tasks including finish selections, furniture design coordination, project timeline tracking, punch list documentation, name plate creation, evacuation map preparation, and move plan development.
- Assist with design packages for office locations, including signage and branding packages, décor and artwork concepts, and special project support.
- Ensure all design elements align with corporate brand standards and workplace guidelines.
- Support the Workplace Services team with the furniture request and approval process.
- Travel to office locations to assist with workspace setup, furniture installation, and on-site coordination.
- Partner with office leaders to identify and coordinate replacement furniture needs.
- Collaborate with the Health & Safety department to support ergonomic furniture solutions for employees with medical accommodations.
- Assist in the implementation and ongoing support of the company-wide mother’s room initiative.
Benefits
- company paid medical, dental, and vision coverage
- paid pregnancy disability leave
- short- and long-term disability insurance
- life insurance
- a company-matched 401(k)/Roth
- paid time off that includes parental and military leave
- employee referral and professional license bonuses
- straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week
- reimbursement for education
- a free in-house resource for hundreds of educational and self-enrichment courses
- mentorship program
- wellness program
- Women’s Organization
- ongoing philanthropic opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
