Assistant, Creative Synch

Kobalt Music•New York, NY

7d•$19 - $21•Hybrid

About The Position

The Creative Synch team is looking for an Assistant to provide high-level administrative and operational support to the New York team, ensuring smooth day-to-day workflow, accurate tracking of pitches and assets, and effective coordination across internal teams and external partners.

Requirements

Administrative experience preferred, ideally supporting and/or working closely with senior-level executives.
Music industry experience preferred, with working knowledge of the recorded music and/or music publishing business.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel, and Google Workspace.
Highly organised with strong attention to detail and the ability to manage multiple priorities simultaneously.
Proactive, collaborative, and resourceful, with sound judgement and professionalism.
Strong written and verbal communication skills.
Comfortable working in a fast-paced, high-volume, and evolving environment.
Ability to maintain a high level of confidentiality.
Applicants must be eligible to work in the United States.

Nice To Haves

Experience with Photoshop, Canva, or iMovie.
Experience supporting a creative, music, entertainment, or media team.
An interest in music publishing, synchronisation, and creative licensing.
Experience maintaining databases, tracking activity, or supporting reporting processes.

Responsibilities

Provide day-to-day administrative support to the New York Creative Synch team, including managing calendars, coordinating meetings, and supporting team scheduling.
Take, organise, and distribute meeting notes when required.
Support the management, organisation, and delivery of audio assets, ensuring internal and external requests are completed accurately and on time.
Organise and maintain global team assets, shared resources, and the synch contacts database.
Help monitor tour schedules and support event invitations, ticketing, and RSVPs for assigned markets.
Assist with the creation and distribution of Creative Synch newsletters and digital communications.
Pull data reports and writer information from internal systems when required.
Help maintain accurate records of synch pitches, submissions, and deals in Kobalt’s internal database.
Prepare and submit expense reports for senior Creative Synch executives in a timely and accurate manner.
Provide general operational and administrative support to senior members of the Creative Synch team.