Workplace Services Site Coordinator

Harris Williams•New York, NY

6d•$90,000 - $100,000•Hybrid

About The Position

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow. We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way. We invite you to learn more about careers at Harris Williams. This position is an integral part of Harris Williams' Workplace Services team, responsible for our New York office. The Workplace Services Site Coordinator will plan, coordinate, and conduct a broad range of services that allow our New York office to operate more efficiently and make a difference in employees’ productivity and workplace satisfaction. This includes but is not limited to facilities and equipment maintenance, supplies ordering/stocking, emergency management practices, managing vendor contracts, and space management. This person will evaluate and recommend changes or additions to service offerings in coordination with the Regional Office Site Manager, ensuring a one-firm approach. The Workplace Services team’s mission is to achieve a professionally productive and personally fulfilling experience for all employees at the firm.

Requirements

College degree, or a comparable combination of education and experience (including military service), may be considered.
Ability to work in the U.S. without sponsorship.
Strong communication skills and ability to work well in a team setting.
Candidates must be authorized to work in the U.S. without sponsorship.

Nice To Haves

3-5 years of experience in a workplace services function, financial or professional services experience a plus.
Self-driven but collaborative approach that builds interpersonal networks and is able to influence.
Curious mindset that proactively identifies areas of innovation and opportunity to contribute to the firm.

Responsibilities

Serve as main point of contact for all building and facilities activities
Ensuring the office is stocked with various supplies, as well as continuously evaluating services to improve the employee experience in the workplace, including light upkeep around the office, shipping/receiving of packages, and onboarding/offboarding employees.
Meeting and greeting guests, serving refreshments, coordinating set-up and clean-up of catered events, maintaining café and tea point supplies, and maintaining a professional and organized appearance of the office.
Overseeing the maintenance and repair of facilities and equipment.
Ensuring our employees are getting the most out of our space, coordinating seat assignments, etc.
Managing office and hospitality supply inventory and replacement procurement, and processing workplace office supply and vendor invoices.
Serving as site lead for all environmental health and safety, security, and emergency management efforts.

Benefits

medical/prescription drug coverage (with a Health Savings Account feature)
dental and vision options
employee and spouse/child life insurance
short and long-term disability protection
401(k) with PNC match
pension and stock purchase plans
dependent care reimbursement account
back-up child/elder care
adoption, surrogacy, and doula reimbursement
educational assistance, including select programs fully paid
a robust wellness program with financial incentives
maternity and/or parental leave
up to 11 paid holidays each year
9 occasional absence days each year, unless otherwise required by law
between 15 to 25 vacation days each year, depending on career level; and years of service.