Workplace Services Coordinator
About The Position
For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents do best, automating manual tasks and uncovering insights at scale, we create the space for people to focus on what truly matters: judgment, creativity, and big thinking. That is magic at work, and it’s what we show up for every day. Successful candidate must be proactive, organized and flexible when faced with ambiguity. This position requires the ability to remain efficient while maintaining a high level of attention to detail. An independent and driven individual will thrive in this position. Smartsheet is a fast-growing, award-winning Collaborative Work Management SaaS company. This role reports to the Manager of Workplace Services and is based at Smartsheet headquarters in Bellevue, WA.
Requirements
- 3+ years of relevant experience
- A passion for customer service
- Excellent communication skills, both written and verbal
- Able to interact at all levels with internal and external clients in a professional, thoughtful manner
- Well-organized, ability to prioritize tasks, meet deadlines, and provide high-level of accuracy
- Ability to work well both as member of a team and independently
- Ability to maintain a flexible schedule
- Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as needed
Responsibilities
- Support meeting services, including catering order fulfillment, conference room scheduling, and meeting setups and breakdowns as required.
- Provide regular daily coverage for the Front Office during breaks, lunches and as otherwise needed.
- Maintain organization and cleanliness in shared spaces and storage areas.
- Manage supply inventories and place necessary orders.
- Assist in planning and supporting various office events.
- Coordinate facility repair, maintenance, and daily operations for assigned office space.
- Be a knowledgeable and helpful resource for our employee base and direct team, providing an outstanding employee experience in all interactions.
- Review calendars daily and solve conflicts, provide assistance for last minute meeting requests.
- Additional executive and office support as needed.
Benefits
- Employer subsidized medical/vision and dental coverage for full-time employees
- 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
- Monthly stipend to support your work and productivity
- 15 days PTO, plus Sick Time Off
- Up to 24 weeks of Parental Leave
- Personal paid Volunteer Day to support our community
- Opportunities for professional growth and development including access to Udemy online courses
- Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
- Teleworking options from any registered location in the U.S. (role specific)
- US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
- US employees receive 12 paid holidays per year
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
