Workplace Project Manager

Harvey

1d•$120,900 - $181,300•Onsite

About The Position

The Workplace Project Manager turns Harvey’s workplace playbooks and standards into delivered projects and programs, including office moves and openings and global initiatives such as health and safety programming, design standards, emergency response planning, Workplace Violence Prevention Plans (WVPPs), sustainability, and workplace tooling rollouts. This hands-on role owns project and program scope, schedules, and budgets from kickoff through close, bringing workplace standards to life on time, on budget, and to specification. The role leads global workplace programs and vendor contracts, builds the portfolio-level calendar and move/opening playbook, and supports direct delivery of moves, openings, or buildouts where regional workplace coverage or capacity is limited. It partners with Security, HR, Legal, regional Workplace leads, IT, and AV to support consistent global standards and day-one office readiness. The Workplace Project Manager reports to the Global Workplace Operations Manager. The position is based in New York and requires on-site work at Harvey’s NYC office, with travel to other sites as projects require. Compensation is $120,900–$181,300 USD, depending on location.

Requirements

At least 5 years of experience in workplace operations, program management, or project management.
Experience leading cross-functional programs such as health and safety, emergency preparedness, sustainability, or systems/tooling rollouts.
Strong program design and playbook-building instincts, with the ability to create systems and standards for others to execute.
Experience managing vendor and procurement relationships at a national or global scale.
Strong command of project management fundamentals, including scope, schedule, budget, risk, and stakeholder communication.
Experience partnering with construction, real estate, or facilities teams on office moves or buildouts; direct ownership is not required.
Excellent organizational and communication skills, including the ability to keep complex, fast-moving programs on track and stakeholders informed.
Comfort with ambiguity and a hands-on, get-it-done approach.
Based in New York and able to work on-site at the NYC office.
Willingness to travel to other sites as projects require.

Nice To Haves

Experience building or administering health and safety programs, emergency response plans, or WVPPs.
Experience with sustainability program design or reporting.
Familiarity with project or workplace tools such as Asana, Smartsheet, Envoy, or OfficeSpace.
Experience building playbooks or programs that scale across a distributed, multi-region team.

Responsibilities

Project manage global Workplace special projects, including health and safety programming, global design standards, emergency response programming, WVPPs, and sustainability initiatives across the office portfolio.
Partner with Security, HR, Legal, and regional Workplace leads to develop and roll out emergency response plans and WVPPs that meet local regulatory requirements and align with global standards.
Maintain and evolve global design standards for furniture, finishes, and signage.
Drive office sustainability initiatives, including vendor and materials selection and energy and waste programs, and track progress against goals.
Own global workplace tooling and software rollouts, including evaluating, piloting, and implementing platforms for desk booking, occupancy, and ticketing, and supporting stakeholder training and adoption.
Own global and national vendor contracts for categories such as food and beverage, janitorial, and plants, including procurement, negotiation, and master vendor relationships.
Build and maintain the FDOB checklist and playbook for regional Workplace leads to use for satellite moves, expansions, and new-office openings.
Maintain a portfolio-level calendar of planned expansions and new offices to support sequencing and resourcing.
Directly lead moves, openings, or buildouts when a region lacks an established workplace manager or regional capacity is insufficient.
Coordinate with IT, Security, and AV to keep day-one readiness standards current in the playbook.
Build and maintain project plans, schedules, and budgets across global programs and the FDOB playbook; track milestones, dependencies, and risks, and communicate status to stakeholders and leadership.
Maintain a portfolio-level view of in-flight and planned moves, openings, and buildouts, and flag sequencing and resourcing risks to leadership.
Manage vendors tied to global contracts and programs and hold them accountable for schedule and quality.
Report to the Global Workplace Operations Manager and ensure programs and playbooks meet Harvey’s workplace standards and support smooth regional operations.