Workplace Operations Specialist

Ripple•Toronto, ON

18h•$88,000 - $105,000•Hybrid

About The Position

The Workplace Operations Specialist provides outstanding customer service and supports the daily management of the office, employee experience, vendor relations, and overall office and building maintenance. In this role, you have the strong ability to think on your feet, assigning an appropriate level of urgency to specific situations and working on projects independently. You are a diligent and resourceful problem-solver, able to iterate until the right solution is found. You can easily collaborate and communicate with internal teams and external partners.

Requirements

Associate's degree or higher
2–4 years of facilities or workplace experience
Excellent customer service skills with the ability to interact with all levels of personnel, external customers, and vendors
Strong attention to detail
Excellent organizational and time management skills
Excellent interpersonal and communication skills
Ability to work independently
Comfortable working with and around C-suite level executives
Display a willingness to be flexible and exhibit a professional manner, including availability for additional hours when needed
Proficiency with Google Workspace (Docs, Sheets, Drive, etc.)
Ability to process invoices for department manager approval
Ability to lift 30–40 lbs

Responsibilities

Oversee day-to-day workplace operations including food programs, deliveries, mailroom, decor, and supply ordering
Ensure smooth functionality, high service standards, and a consistently positive employee experience as the site scales
Maintain a welcoming, safe, and professional office environment and serve as the primary point of contact for employees and guests for workplace-related questions, requests, and support
Promote a culture of inclusion, hospitality, collaboration, and productivity across assigned office locations
Plan and execute surprise and delight moments for employees
Partner with the People team on onboarding logistics to ensure new hires have a welcoming first-day experience, including desk setup, office tours, and introductions to workplace resources
Coordinate logistics for onsite meetings and events, including meeting room/furniture setup and food orders
Support relationships with external vendors including building management, food & beverage partners, janitorial services, and repair and maintenance contractors, ensuring SLAs are met
Coordinate facility maintenance and repairs, including preventative maintenance and urgent issues (e.g. carpet cleaning, paint touch-ups, furniture repair, plumbing, electrical, lighting, conference room AV diagnosis). Coordinate with building management for work order requests
Assist in updating floor plans, perform moves, and coordinate new hire space assignments
Collaborate with key partners such as Global Workplace, Security, IT/AV, and Communications teams to ensure seamless daily operations
Act as a point of escalation for workplace-related feedback, issues, and suggestions, and partner with the Workplace team on resolution

Benefits

Professional development budget
Competitive salary, bonuses, and equity
Competitive benefits that cover physical and mental healthcare, retirement, family forming, and family support
Employee giving match
Mobile phone stipend
R&R days
Generous wellness reimbursement and weekly onsite & virtual programming
Generous vacation policy
Industry-leading parental leave policies
Family planning benefits
Catered lunches
Fully-stocked kitchens with premium snacks/beverages
Plenty of fun events