Workplace Manager

Procare Solutions•Denver, CO

4d•Onsite

About The Position

As a Workplace Manager for our Denver, CO office, you will serve as the operational backbone of our workplace, ensuring it runs smoothly, safely, and efficiently every day. You will own day-to-day office operations, from reconciling expenses and coordinating vendors to leading safety compliance and managing space planning, while partnering closely with HR, IT, and Finance to keep things running seamlessly. This role requires balancing competing priorities in a fast-paced environment, solving problems that range from facilities issues to event logistics, often with limited lead time. Beyond operations, you will own the end-to-end office experience which includes creating a workplace that employees genuinely want to come into, one that reflects our culture and makes people feel welcomed, supported, and connected. You will also shape the employee experience, from badge access and onboarding logistics to organizing company events and traditions that build culture and connection. Ultimately, your contributions ensure the office functions efficiently, remains a safe and welcoming environment, and reflects well on the organization as a whole.

Requirements

Exceptional customer experience
Detail-oriented with a high level of accuracy
Strong organizational and time-management skills
Ability to build and maintain positive relationships across all levels of the organization
Strong written and verbal communication skills
Ability to maintain confidentiality of sensitive information
Bachelor’s degree in Business or a related field preferred
3+ years' of workplace management or related experience
Knowledge and understanding of office construction and project coordination
Proficiency with MS Office and other relevant business applications

Responsibilities

Own the end-to-end office experience, championing initiatives that build community, connection, and a strong workplace culture
Serve as the single point of contact for all office maintenance needs
Coordinate with office-related vendors to ensure timely, quality service delivery
Coordinate lease administration and serve as the primary liaison with landlords and property management on building-related matters
Manage and oversee all visitors entering the office space, ensuring a welcoming and secure experience
Lead the office safety committee, including organizing meeting minutes and maintaining the emergency action plan
Administer the activation and deactivation of employee office badges and access credentials
Serve as the primary point of contact for all office-related communications
Verify and reconcile all office-related expenses, ensuring accuracy and compliance with company policies
Track and manage the office budget, including reporting and expense oversight
Develop office policies and procedures, identifying opportunities for continuous improvement
Process and review office-related change requests and construction projects
Participate in and help manage the planning and execution of an office relocation
Order and maintain inventory of office supplies to ensure adequate stock levels
Manage incoming and outgoing mail, packages, and courier services
Maintain a clean, organized, and professional office environment
Manage seating chart assignments and space planning to optimize the office layout
Manage employee parking and public transportation pass programs
Partner with Human Resources to address employee questions and inquiries
Partner with IT to coordinate conference room audio/visual setup and troubleshooting
Coordinate and execute office and company events, managing logistics from planning through completion
Organize and coordinate office lunches and catering needs
Participate in the company’s annual ESG (Environmental, Social, and Governance) reporting requirements