Workplace Experience Specialist

Marqeta • Oakland, CA

4d • Onsite

About The Position

As a Workplace Experience Coordinator, you will be part of the team responsible for all the functional and operational aspects of Marqeta’s corporate Headquarters in Oakland, CA. Core duties will range from event coordination and onsite vendor management to supporting key employee programs like emergency preparedness and accommodations. You will leverage both written and verbal communications skills to help shape employee communications and support the successful execution of Oaksites, onsite events & meetings. Alongside partners in Workplace experience and the People team, you’ll help bring Marqeta’s culture to life by fostering a welcoming, positive and inclusive environment. This role must be performed on site at our Headquarters in Oakland, CA.

Requirements

• 2+ years in a workplace/facility coordinator and/or Workplace experience role preferred
• Experience with managing workplace amenity programs and vendor management
• Experience with corporate event coordination, planning and logistics
• Ability to remain flexible and assist in cross-functional duties when required
• Experience with G-suite and Microsoft office tools and a basic knowledge of AI
• Strong Customer service skills with the ability to build positive relationships with authenticity at all levels of the organization
• Strong organizational skills, attention to detail, metrics reporting and critical thinking using data and metrics to determine and drive improvements
• Working knowledge of FedEx and UPS shipping and receiving including international
• Ability to work on-site daily 5 days a week
• Strong written, verbal and interpersonal communication
• Experience designing and/or implementing programs specifically focused on corporate culture and employee engagement
• Ability to work independently and as part of a team

Responsibilities

• Manage Crafty (snacks & beverages) and Cater2me (lunch) vendor operations, including weekly lunch setups, snack/beverage replenishment, and inventory at Oakland HQ.
• Utilize DoorDash, Instacart, and Amazon for backup needs.
• Track costs and review invoices for accuracy.
• Manage WPX operations for onsite meetings (Oaksites) and events, including planning, logistics, execution, setup, catering, happy hours, supplies, special requests, and internal communications.
• Cover the front desk as needed for absences, breaks, and lunches, including Envoy and virtual reception management.
• Manage bike parking requests, parking validations and tracking, garage access and inquiries, EV management, and 12/F gym access.
• Manage restroom vendors (including Cintas restroom services), inventory, and the overall presentation.
• Utilize 3rd party vendors to replenish toiletries and restroom supplies and monitor condition and cleanliness.
• Manage badge access and data for current and departing employees, including badge creation, expiration, report pulls, and data hygiene.
• Assist with space planning and WMS system updates, new workstation assignments and setup, supplies management and procurement, site aesthetics, intranet updates, light maintenance, large event logistics, and internal communications.
• Support inbound and outbound FedEx/UPS deliveries, mail, scanning, and shipping requests including international shipments.
• Fulfill business card requests as needed.
• Manage the Workplace team's accommodations program and ensure OSHA and ADA compliance.
• Manage Cintas first aid kits and emergency supplies; maintain familiarity with fire and emergency plans.
• Triage and manage Workplace team requests via JIRA.
• Manage employee inquiries and promote Marqeta values while delivering an exceptional experience for all Marqetans.

Benefits

• Multiple health insurance options
• Flexible time off
• Retirement savings program with company contribution and after tax contributions
• Equity in a publicly-traded company
• Employee Stock Purchase Program
• Family-forming benefits, fertility support
• up to 20 weeks of Parental Leave
• Free therapy sessions
• financial and professional coaching
• legal advice
• Monthly stipend to support our remote work model
• Annual “development dollars” to support our people growth and development
• Through Flex First, the freedom to live and work wherever you and your family thrive

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed