Workplace Experience Associate

H3X Technologies•Louisville, CO

1d•$55,000 - $75,000•Onsite

About The Position

Our team at H3X is hiring a Workplace Experience Associate that will be a key player in our facility driving positivity & our high-performance culture. The Workplace Experience Associate is someone who facilitates making the office a place where people are excited to come to work every day. This position will blend culture-building, event planning, & day-to-day facilities operations. The ideal candidate is someone who loves to create great experiences, is comfortable with ambiguity and change, and wants to grow into broader operational responsibilities as the company scales. In our startup environment, priorities shift quickly, and this role is built for someone energized by that pace and is looking for the opportunity to take real ownership in a growing company.

Requirements

1-4 years of experience in office management, workplace experience, event planning, HR coordination, hospitality, executive support, or related operational role
Passion for creating great experiences for people, big or small
Excellent organizational skills and the ability to juggle multiple priorities simultaneously
Strong communication skills, comfortable talking to vendors, executives, and new hires
Technical proficiency across a variety of software systems. Microsoft Office is a must, tools like Slack, Notion, ERP systems, AP/AR systems are a plus
Resourcefulness and a bias toward action. Looking to solve problems.

Nice To Haves

Experience managing a budget or vendor contracts is a plus
Prior experience at a startup or scaling environment is also a nice to have

Responsibilities

Plan and execute company events including offsites, happy hours, team lunches, milestone celebrations, and holiday parties end to end - from budget, vendors, and day of logistics
Own internal culture initiatives including onboarding support and employee recognition that help people feel connected as the company scales
Partner with the People Operations team with onboarding logistics and set up for new hires to ensure a great onboarding experience
Own the day-to-day office experience: supplies, snacks/beverages, work-stations, mail, plants, and general office upkeep
Manage vendor relationships (cleaning, maintenance, building management, catering) including negotiating contracts with external facilities vendors
Troubleshoot facilities issues quickly and efficiently. You are the go-to point of contact for facilities management (HVAC, plumbing, etc.)
Maintain a safe, organized, and welcoming physical workspace - including conference room upkeep, and new hire desk set up and planning
Assist with managing the office budget and expenses, tracking spend, look for cost savings, and assisting with broader accounts payable, invoice tracking, and documentation
Help build and document scalable processes and playbooks, enabling continuous improvement and repeatable and scalable processes
Support cross-functional projects as they arise. The goal in this role is a launch pad, not a ceiling
Take on stretch projects and increase ownership in other areas over time, like People Operations, executive support, procurement, AP/AR, or broader business operations based on your interests and strengths
Identify problems, and work to solve them proactively and independently