Workplace & Employee Events Associate, Contractor

Five9•San Ramon, CA

3d•Onsite

About The Position

The Workplace & Employee Events Associate, Contractor plans, organizes, and executes internal events that strengthen company culture, boost employee morale, and support engagement initiatives, while also providing day-to-day workplace and facilities support that keeps the office running smoothly. This role manages everything from small team celebrations to large-scale company gatherings and monthly happy hours, and serves as a key point of contact for employees, vendors, and guests. The events associate works closely with HR, and department leaders to create memorable employee experiences and maintain a safe, functional, and welcoming workplace.

Requirements

2+ years of experience in event planning/coordination and/or facilities or workplace experience
Strong organizational and multitasking skills; ability to work in a demanding, fast-paced environment
Excellent written and verbal communication skills
Proficiency with event planning tools and Microsoft Office/Google Workspace; familiarity with Zoom and Slack
Ability to manage multiple vendors and stakeholders simultaneously
Budget management experience
Must be able to lift 25+ pounds

Nice To Haves

Previous experience as an Office Manager strongly preferred

Responsibilities

Plan and execute internal events such as holiday parties, team-building activities, employee appreciation days, milestone celebrations, wellness events, all-hands meetings, and monthly happy hours
Support and help shape the organization's annual corporate events strategy for employee engagement and involvement
Manage event budgets, negotiate with vendors, track expenses, and support all corporate event programs within budget
Source and coordinate with vendors (caterers, venues, entertainment, rental companies, stand designers, contractors, and equipment providers); serve as the primary point of contact for event vendors
Develop event timelines, run-of-show documents, and logistics plans
Coordinate on-site logistics (setup, AV/tech needs, catering, decor, breakdown) and be on-site to execute all corporate events
Handle event marketing/communications, including invitations, signage, internal announcements, and on-site event registration
Gather post-event feedback and measure event success against engagement metrics
Ensure events comply with budget constraints, safety guidelines, and company policies
Coordinate with remote/hybrid teams to ensure inclusive participation in events
Provide the highest level of customer service to all employees, vendors, and guests
Maintain physical space, ensuring a safe, clean, and functional office environment
Maintain inventory of office and event supplies; reorder as needed
Maintain and set up conference and meeting rooms as needed
Support the employee snack and lunch program
Assist with on-site workplace employee onboarding
Provide backup reception support as needed
Monitor and respond to workplace Slack channels and other employee-facing communication platforms
Manage multiple vendors and stakeholders simultaneously, and maintain organized records of contracts and expenses