Workplace Coordinator (Contractor)

Palmetto Clean Technology•Charlotte, NC

12d•Onsite

About The Position

We are seeking a highly organized, proactive, and service-oriented Workplace Coordinator Contractor to support the daily operations of our Charlotte headquarters during a planned leave of absence. This role is responsible for ensuring the office runs smoothly by supporting workplace services, employee experience, vendor coordination, office organization, and administrative operations. The ideal candidate enjoys staying busy, takes initiative, has strong attention to detail, and thrives in a fast-paced environment.

Requirements

0-2+ years of office coordination, workplace services, hospitality, facilities, or administrative experience
Exceptional organizational and time management skills
Strong customer service mindset with a positive attitude
Ability to prioritize multiple tasks throughout the day
Self motivated with the ability to work independently
Comfortable lifting up to 25 pounds (office supplies, beverage cases, etc.)
Proficient with Google Workspace
Highly dependable and proactive
Detail-oriented with excellent follow-through
Enjoys creating an organized and welcoming workplace
Comfortable interacting with employees, visitors, and vendors at all levels
Flexible and willing to jump in wherever needed
Employment is contingent upon the successful completion of a background check.

Responsibilities

Receive, sort, scan, and distribute incoming mail and packages
Validate visitor parking and parking tickets
Manage office access badges
Complete post office and local business errands as needed
Assist with general administrative and office support tasks
Replenish snacks, coffee, beverages, and office supplies throughout the day
Maintain Executive Coffee Bar
Load and unload dishwashers multiple times daily
Clean and organize kitchen areas throughout the day
Complete monthly refrigerator clean-outs
Perform periodic kitchen deep cleans
Monitor inventory and coordinate ordering of snacks, beverages, and office supplies
Order cold brew, and other hospitality items as needed
Prepare workstations for new hires
Water office plants
Coordinate monthly office lunches (onsite and offsite)
Organize employee birthday and work anniversary celebrations
Coordinate catering for leadership meetings and off-site events
Support planning and execution of employee engagement events
Track inventory and maintain workplace supplies
Coordinate vendor deliveries
Support special projects and miscellaneous administrative tasks as assigned