Workplace Coordinator

Together AI•San Francisco, CA

21h•$100,000 - $140,000•Onsite

About The Position

As a Workplace Coordinator in our San Francisco office, you will partner with Workplace Operations to manage day-to-day office operations and create an environment where employees can thrive. The ideal candidate is organized, personable, and brings strong problem-solving skills to everything they do. This position is based in our San Francisco office five days per week and is a great opportunity to make a significant impact in a fast paced environment.

Requirements

Strong work ethic with a commitment to reliability, dependability, and confidentiality
Exceptional attention to detail and time management skills
Empathetic, approachable demeanor with a genuine passion for helping others
Ability to identify root causes rather than settle for quick fixes
Familiarity with tools and resources for resolving office-related issues, including desk booking systems, AV equipment, and facilities management platforms
Excellent communication skills across teams and platforms
Flexibility and adaptability in a dynamic, changing environment

Nice To Haves

Previous experience in office management, facilities, or hospitality preferred

Responsibilities

Assist with welcoming and onboarding new hires
Provide on-site support and serve as a first point of contact for employee questions
Assist the Workplace team with day-to-day activities as directed
Deliver exceptional customer service through Gmail, Slack, and our Support Portal — for both in-office employees and remote employees
Gather and relay employee feedback on the workplace to help drive continuous improvement
Manage the swag program
Cover the reception desk as needed
Handle incoming mail and package processing
Initiate maintenance and repair calls to keep the office running efficiently
Liaise with janitorial team to maintain office organization and cleanliness
Serve as a liaison to building management regarding facilities issues
Coordinate badge and key fob distribution and access
Oversee guest access procedures
Serve as an emergency warden
Maintain first aid supplies and ensure health and safety standards are met
Assist with the Food & Beverage program
Help maintain kitchen cleanliness and ensure the snack and beverage program runs smoothly with our third-party vendor
Assist with planning and executing internal events, both in-office and offsite, including team meetings, offsites, and employee celebrations
Partner on logistics, vendor coordination, and on-site support for all internal events