Workplace Coordinator (Part-Time Contract) - Job ID: WPC

Ascendis Pharma•Princeton, NJ

19h•Onsite

About The Position

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues. Guided by our core values of Patients, Science, and Passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs. Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills. The Workplace Coordinator is an individual contributor who supports the general onsite and remote staff. The Workplace Coordinator works under close supervision of more experienced colleagues within the same technical or support area. Supports professionals in their functions by solving administrative tasks. This position will be based in Princeton, NJ and will report directly to the Senior Director, US Facilities and Workplace.

Requirements

Minimum of 2-3 years of experience in reception or customer service role
Ability to lift 40 lbs
Office attendance required Tuesday – Thursday, core hours are 9:30am-3:00pm
Team player, who partners well with others
Highly organized, with attention to detail
Dynamic and able to take on complete tasks swiftly and thoroughly with sophistication and professionalism even when scheduling conflicts occur
A high degree of professionalism and demonstrated ability to maintain confidentiality
Demonstrated proficiency with key administrative tools including Outlook, Word, Excel
Great verbal and communication skills, provide strong customer service to internal and external stakeholders
Able to work independently and with a team

Nice To Haves

Microsoft Suite / Teams
Concur / Expense reports
Brivo / Badge creation
Bright Author / Monitor signage uploads
Angus, OfficeSpace / facilities ticketing systems
Ordering Staples, Amazon, catering sites etc.
UPS / shipping services
Canva

Responsibilities

Welcomes guests and employees at front desk
Issues door badges to visitors as needed and maintains employee access badge program for the office, including Visitor Management Software.
Directs guests to meeting locations throughout their stay
Maintains pantry and office supply inventories
Coordinate with vendors including janitorial and catering
Follows and documents opening/closing procedures daily
Assists facility management with coordinating repair services & supporting contractors
Receives, sorts, and distributes mail and deliveries
Responds to workplace service requests in ticketing system
Create and upload weekly updates into Bright Author/ and Microsoft Teams
Completes expense reports weekly
Supports meeting room set-up and reservations