Workplace Coordinator

Disguise Technologies Ltd • Atlanta, GA

8d • $48,000 - $60,000 • Onsite

About The Position

The Workplace Coordinator is the on-the-ground operational owner of our Atlanta Experience Center. This role is responsible for turning the standards, frameworks, and KPIs set by global functional leaders into a daily, lived reality on site. The individual will execute against blueprints created by various department heads, ensuring each zone of the building performs to the standard its function demands. Reporting to the Finance Director, Americas, this dynamic, people-facing role blends facilities coordination, front-of-house hospitality, vendor management, and operational support, while collaborating with global colleagues.

Requirements

• 2+ years previous experience in office coordination, workplace, facilities, or administrative roles in a multi-zone environment (showroom, lab, workshop, service centre or similar).
• Experience overseeing stock and inventory management including stock audits and inventory records.
• A basic understanding of workplace Health & Safety practices.
• Experience working closely with finance, including raising POs, tracking spend against budget, and managing vendor invoicing.
• Strong organizational skills and great attention to detail.
• A proactive, hands-on mindset with a natural ability to problem-solve.
• Comfort operating across multiple internal stakeholders, each with their own standards.
• Excellent communication and people skills - approachable and confident interacting with a wide range of stakeholders.

Nice To Haves

• High level of attention to detail: able to keep reports, inventory and documentation up to date across multiple zones.
• Winning mindset: brave, bold and striving for growth.
• Driven: proactive and passionate in seeking what might not immediately be apparent.
• Dependable: both a team player and autonomous agent to drive results.
• Dynamic: able to pivot quickly with energy and resilience.
• No Ego: approachable, authentic and humble.

Responsibilities

• Maintain the Experience Center to presentation, cleanliness, and readiness standards, ensuring it is always client-ready.
• Coordinate set-up and tear-down for customer visits, demos, and showcases.
• Liaise with SD, IT, and demo owners to ensure technology, signage, and hospitality elements are in place for visits.
• Track usage, raise issues with equipment or finishes, and provide feedback on visitor experience.
• Support the day-to-day workplace operations of the Service Center.
• Coordinate inbound and outbound shipments, RMAs, and courier movements, ensuring traceability.
• Flag stock, tooling, or space issues and assist with remediation.
• Keep R&D areas maintained to environmental, access, and housekeeping standards.
• Coordinate vendor visits (HVAC, electrical, cleaning) into sensitive areas.
• Support the Support/R&D team with logistics around test kits, deliveries, and disposals.
• Oversee stock and inventory management across storage areas.
• Maintain accurate inventory records and coordinate replenishment of supplies and equipment.
• Conduct routine stock audits and liaise with stakeholders regarding inventory needs.
• Support operational efficiency through effective organization, tracking, and management of office and service-related assets.
• Open the office each morning and ensure all shared spaces are ready for the day.
• Welcome visitors, partners, and team members into the office.
• Manage incoming calls and shared inboxes, responding promptly and professionally.
• Coordinate mail, deliveries, and courier services.
• Support Health & Safety compliance, including record keeping and promoting safe working practices.
• Monitor the office environment and conditions, spotting issues early and coordinating repairs.
• Manage general office supplies, including ordering, stock control, and supplier coordination.
• Assist with space planning and general workplace organization.
• Support the planning and delivery of internal events, meetings, and team activities.
• Onboard new starters with office tours, IT setup, and office access.
• Assist with seasonal activities and office parties.
• Work with the People team and Operations to plan workplace wellbeing activities.
• Maintain clear, accurate records and organized documentation systems.
• Provide day-to-day administrative support to the on-site leadership team.

Benefits

• Unlimited Paid Time Off - with minimum time you must take set at 20% above statutory
• Hybrid working between home and our offices (dependent on role and location)
• Mental health and wellbeing support - subscription to the Calm app, mental health first-aid buddies, employee assistance programmes
• Gig allowance - £400 (or local equivalent) to spend on tickets every year to immerse yourself in our industries
• Belonging policies - including (but not limited to) support for Parental, Fertility, Miscarriage, Menopause and Transitioning
• Training, coaching & mentoring

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed