Workforce Planning Project Coordinator
About The Position
The Workforce Planning Project Coordinator is responsible for executing workforce planning and scheduling activities that support the successful delivery of special events across all banners. This role focuses on building and maintaining accurate schedules, managing event rosters, supporting post‑event recap communication, and ensuring staffing plans are executed in alignment with established workforce strategies, labor standards, and business priorities. The position serves as a key operational support partner to field teams and internal stakeholders by monitoring readiness, resolving scheduling issues, and escalating risks as needed to ensure seamless event execution.
Requirements
- High school education
- 0–2 years experience in relevant field
- Working knowledge of workforce planning, scheduling, and staffing execution in a fast‑paced, event‑driven environment
- Strong attention to detail with ability to maintain accurate schedules, rosters, reports, and data across multiple systems
- Ability to prioritize tasks, manage changing demands, and respond to real‑time scheduling issues with sound judgment
- Clear written and verbal communication skills to support coordination with field teams and internal stakeholders
- Proficiency with workforce management tools, reporting dashboards, and standard business applications
Responsibilities
- Execute staffing plans for special events by building, updating, and maintaining schedules aligned with approved workforce strategies, prioritization frameworks, and event requirements
- Assign teammates to events based on availability, skills, and event‑specific needs while maintaining accurate deployment data within internal systems
- Maintain and update special event calendars and event support rosters while monitoring schedule changes, call‑outs, and adjustments and escalating risks as needed
- Support event readiness by ensuring schedules are complete, teammates are assigned, and required information is communicated ahead of execution
- Distribute event details, expectations, timelines, and updates to field teams and partners while serving as a first‑level contact for scheduling questions and basic escalations
- Run and maintain workforce and scheduling reports related to capacity, utilization, and event readiness while identifying and resolving data discrepancies
- Support documentation and adoption of workforce planning processes, job aids, and workflows while contributing to continuous improvement efforts
- Provide comprehensive post‑event recap communication to leadership and internal stakeholders
- Support onboarding and readiness tasks for teammates supporting events including system access, training tracking, and compliance checks
- Escalate complex issues, client concerns, or staffing risks to workforce planning leadership with relevant details
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
