Workforce Management Specialist

PODS•South Highpoint, FL

15h•Remote

About The Position

Step into a high-impact role where data meets strategy. As our WFM Specialist, you’ll lead forecasting, scheduling, and workforce analysis to keep our Sales & Service teams running at their best. You’ll be the first call for anything workforce-related—whether it’s managing availability, creating scheduling solutions, or tackling forecasting challenges. Beyond day-to-day operations, you’ll help shape the bigger picture by contributing to hiring plans, training timelines, and budgeting. Owning our workforce management systems, you’ll ensure they’re optimized, efficient, and set up for success. You’ll also partner closely with leadership to meet evolving customer needs and lead the charge on key workforce initiatives and projects. Remote candidates will be considered for the right fit, but prior high-volume call center WFM experience is a must.

Requirements

High School diploma or equivalent
2-4 year’s work experience in a high-volume Call Center or related industry with working knowledge as it relates to forecasting, scheduling, trending and analysis in a Call Center environment
Hands-on operation experience with a Workforce Management System and/or Call Center reporting system required
Experience using CMS with the ability to create models, customize reports, and depict important information extracted from data in a clear and creative way
Possess math skills sufficient to perform required duties
Or an equivalent combination of education, training or experience

Nice To Haves

prior high-volume call center WFM experience is a must

Responsibilities

Provide first point of contact service for escalated questions from the Workforce team and internal customers. Research and track trends internally-generated errors to identify individual coaching and development opportunities as well as clarification of processes
Facilitate collaboration between data points to identify root causes, develop solutions and/or recommend courses of action. Create reporting from multiple data points
Effectively advise leadership regarding the use resources across multiple LOBs and sites to meet customer expectations and cost-containment objectives
Partner with other departments on reporting/staffing reviews for upcoming initiatives
Partner with workforce analyst to enhance their knowledge and workforce skills. Provide training guides as needed
Utilize Excel, CMS, and SQL (as applicable) to run, manage and assist with authoring reports
Assist Workforce Manager with reporting
Partner with Marketing to understand competitive positioning and impacts to forecasting opportunities
Provide data to maintain budgeted cost per call requirements and present schedules that meet or exceed requirements
Provide daily/weekly/monthly operations reports at enterprise and site levels detailing sales and service center KPI’S, costs, etc.
Produce reports that capture attrition rates and trends
Provide input to prepare yearly budgets for the Sales and Service Center
Establish and maintain an incoming call forecast of (TBD% and meet those standards TBD% of the year)
Establish the Sales and Service Center measures around abandoned, utilization/occupancy rates and other metrics and KPI’s and meet those standards (TBD%) of the time every year
Analyze data for trends in call patterns, product variability, turnover, hiring, etc.
Present daily, weekly, monthly and quarterly resulting for KPIs and forecasts
Provide data to help develop recruiting and hiring strategy for all roles within the Sales and Service Center support groups and report results
Present results on system outages, incident reports, etc. and analyze trends and partner with IT to resolve
Experience using IEX in all applicable workforce management capacities
May perform other duties and responsibilities as assigned