Workflow Manager

Versar•Washington, VA

1d•Onsite

About The Position

This position as a Workflow Manager supports the Air Force Civil Engineering Directorate (A4C). The role involves coordinating with various A4C Division Chief leadership to keep necessary stakeholders informed about task statuses. The Workflow Manager will provide detailed updates in weekly A4C Workflow meetings, participate in mandatory training sessions, and coordinate, consolidate, develop, and present meeting materials. This role also provides administrative support, including task/suspense management, quality assurance of task responses, validating task completeness and accuracy, assigning tasks, and coordinating initiator tasks. The Workflow Manager may also answer stakeholder inquiries regarding task management databases, drive coordination between Action Officers, maintain trackers, provide database training, archive records, offer technical support, and support executive services requests. Additionally, the role involves analyzing data for trends, reporting, and documenting aggregate support to senior leadership.

Requirements

Bachelor’s degree
Minimum of 2 years’ administrative experience
Knowledge of AF CE programs
DoD technical writing experience
Secret clearance required
Proficient in English, both written and verbal
Successful results of preemployment screenings, including federal background check, MVR, and drug screen
Comply with company drug and alcohol policy
Authorized to work in the US or will be authorized by the successful candidate’s start date

Responsibilities

Provide detailed updates to the WFM Support Team in weekly A4C Workflow meetings.
Keep Branch and Division leadership and stakeholders appraised on the status of tasks.
Participate in quarterly AO training and other mandatory training sessions.
Coordinate, consolidate, develop, and deliver/present meeting materials (e.g., slides, after action reports, minutes).
Provide administrative support to AF/A4C Divisions including task/suspense management, coordination, and quality assurance/control of task responses and packages.
Validate completeness/accuracy of task responses.
Assign tasks IAW Division leadership to Division AOs.
Coordinate initiator tasks to the A4C Overall Workflow lead for direction to SAF, other HAF offices, AF/A4C, AFIMSC, AFCEC, MAJCOMs and other external stakeholders.
Answer stakeholder inquiries regarding task development and the system of record.
Drive coordination and collaboration between Action Officers and across Divisions.
Maintain and manage Branch or Division trackers for task management database tasks.
Provide associated database training.
Archive database records.
Provide technical support to Division leaders, AOs and stakeholders.
Support executive services requests for AF/A4C and personnel.
Analyze data to show current and historical trends, reporting, completion statistics, task status, and breakout by Division.
Document aggregate support to senior leadership by Division.
Execute record and file management actions for A4C Divisions in support of AF/A4C’s record management program.