Work Based Learning Coordinator

Equus•Tahlequah, OK

About The Position

Dynamic Workforce Solutions (DWFS) provides workforce development and training services through contracts with state and local entities. The Work Based Learning Coordinator supports Green Country, Oklahoma, and coordinates and oversees activities and services for the Work Experience Program (WEX). The role evaluates compliance with policies, procedures, and contract requirements and works with Career Navigators and the Business Services Team to coordinate services for WEX participants and employers. The coordinator manages WEX program activities, timesheets, worksite agreements, orientations, participant recruitment, and regional paycheck and timesheet distribution. The role tracks contractual outcomes, maintains accurate data and case notes, reviews employer performance evaluations, identifies trends and areas of non-compliance or low performance, and recommends procedural improvements. This is a non-exempt position reporting to the Business Engagement Team Lead. The schedule may change as business needs require, including overtime.

Requirements

Bachelor’s degree from an accredited four-year college or equivalent experience.
At least one year of experience building business relationships or at least one year of related workforce development experience.
Strong computer skills, including experience with word processing and spreadsheet software.
Excellent analytical and organizational skills.
Ability to communicate effectively orally, in writing, and through electronic means.
Ability to make effective speeches and presentations to public groups and/or staff.
Ability to read and understand performance reports.
Valid driver’s license and adequate vehicle insurance coverage.

Nice To Haves

Experience implementing or interpreting policies and procedures and/or experience in workforce development.

Responsibilities

Coordinate a quality work experience program for participants.
Manage and analyze work experience activities to ensure implementation of policies and procedures.
Review, enter, and complete WEX timesheets in the DWFS Timesheet Management system.
Communicate with DWFS Corporate staff, follow the Corporate WEX review process, and resolve paycheck and timesheet issues as needed.
Coordinate regional timesheet pickup and paycheck distribution.
Obtain Worksite Agreements from employers and secure the required DWFS staff approval signatures.
Coordinate regional scheduling of New Hire Orientations for WEX participants.
Coordinate regional participant recruitment when needed.
Track outcomes and manage contractual goals related to the Work Experience Program.
Obtain and review employer-provided performance evaluations and take appropriate action when needed.
Ensure data entry is accurate and complete.
Ensure case notes are entered in accordance with prescribed local policy.
Review timesheets and data for trends and provide programmatic guidance on identified non-compliance or low performance.
Review operational procedures and processes, provide programmatic assistance to improve performance and quality, and recommend enhancements that support compliance and performance goals.
Perform other reasonable related duties as assigned.