Work Based Learning Coordinator

Dynamic Workforce Solutions•Tahlequah, OK

About The Position

The Work Based Learning Coordinator coordinates and oversees activities and services related to the Work Experience Program (WEX) component in Green Country, Oklahoma. The role evaluates compliance with policies, procedures, and contract requirements, and works jointly with Career Navigators and the Business Services Team to coordinate services for WEX participants and employers. The position is non-exempt and reports to the Business Engagement Team Lead. The coordinator manages WEX program activities, timesheets, worksite agreements, regional timesheet pickup and paycheck distribution, orientations, and participant recruitment. The role tracks outcomes and contractual goals, reviews performance and program data, supports compliance and performance improvements, and works with corporate staff to resolve timesheet and paycheck issues. The position also requires a valid driver's license and adequate vehicle insurance.

Requirements

Bachelor's degree from an accredited four-year college or equivalent experience.
At least 1 year of experience building business relationships or at least 1 year of related workforce development experience.
Strong computer skills, including experience with word processing and spreadsheet software.
Excellent analytical and organizational skills.
Ability to communicate effectively orally, in writing, and electronically.
Ability to make effective speeches and presentations to public groups and/or staff.
Ability to read and understand performance reports.
Valid driver's license and adequate vehicle insurance coverage.

Nice To Haves

Education or equivalent experience preferably involving implementation or interpretation of policies and procedures and/or workforce development.

Responsibilities

Coordinate a quality work experience program for participants.
Manage and analyze work experience activities to ensure policies and procedures are implemented.
Review, enter, and complete WEX timesheets in the DWFS Timesheet Management system.
Communicate with DWFS Corporate staff about the corporate WEX review process and resolve paycheck and timesheet issues as needed.
Coordinate regional timesheet pickup and paycheck distribution.
Obtain Worksite Agreements from employers and secure the required DWFS staff approval signatures.
Coordinate regional scheduling of New Hire Orientations for WEX participants.
Coordinate regional participant recruitment when needed.
Track outcomes and manage contractual goals related to the Work Experience Program.
Obtain and review employer-provided performance evaluations and take appropriate action when needed.
Ensure accurate data entry and completion.
Ensure case notes are entered according to prescribed local policy.
Review timesheets and data for trends and provide programmatic guidance on areas of non-compliance or low performance.
Review operational procedures and processes, provide programmatic assistance to improve performance and quality, and recommend procedure enhancements to support compliance and performance goals.
Perform other reasonable related duties as assigned; work schedules may be changed as required, including overtime.