Wine Shop Administrator

Ryanns Wines•East Meadow, NY

6d•Onsite

About The Position

The Wine Shop Administrator plays a key role in supporting the daily operations of the wine shop by ensuring administrative functions are completed accurately and efficiently. This position is responsible for purchase orders, inventory support, signage, reporting, office organization, and cash office responsibilities while also providing excellent customer service on the sales floor. This is a hands-on position that combines office administration with retail operations. You'll work closely with the management team while learning all aspects of the wine shop business.

Requirements

Mature, trustworthy, dependable, and able to maintain confidentiality.
Strong organizational, communication, and time management skills.
Comfortable supervising team members and professionally handling customer concerns.
Proficient with Microsoft Excel, Word, Outlook, and willing to learn company systems.
Strong attention to detail with the ability to prioritize multiple tasks.
Self-motivated with the ability to work independently.
Flexible schedule, including mornings, evenings, weekends, holidays, and closing shifts.
Willingness to serve as a key holder.
Ability to lift and carry 40+ pounds and frequently push and pull merchandise.

Nice To Haves

A passion for wine and spirits and an eagerness to continue learning.
A positive attitude and enthusiasm for helping customers.
A willingness to jump in wherever help is needed.
Pride in delivering an exceptional customer experience.
A commitment to representing Stew Leonard's culture and values every day.
Wine and spirits knowledge is preferred but not required.

Responsibilities

Process purchase orders using Vision.
Track inventory and assist with inventory-related reporting.
Run operational and sales reports.
Create and maintain shelf tags, promotional signs, and display signage.
Complete administrative paperwork accurately and on time.
Order office and store supplies.
Maintain an organized, clean, and efficient office environment.
Keep the communication board current and relevant.
Support store-specific administrative projects.
Coordinate vendor deliveries and invoice documentation.
Support monthly inventory and cycle counts.
Count and reconcile daily cash drawers.
Serve as a key holder, including opening and closing the store.
Assist other wine shop locations with signage, product launches, and special projects.
Support the front-end operation by providing register coverage, breaks, call-out coverage, and holiday assistance.
Learn the cash register and assist customers during busy periods.
Provide exceptional customer service both on the sales floor and at checkout.
Support the Wine Shop Manager with special projects and operational initiatives.