Shop Administrator

ADESA•Grimes, IA

1d•$17 - $18•Onsite

About The Position

ADESA, a Carvana-owned company, operates in over 50 locations throughout the US, providing a wide array of vehicle services including repair, reconditioning, and auction remarketing. The company is experiencing a multi-year expansion with significant investments in facilities, sales growth, and inventory. This role provides critical administrative support to mechanical, body, and detail shop operations, ensuring maximum production and volume through accurate documentation, production flow coordination, and administrative support for shop leadership. The company fosters a collaborative, fast-paced, and competitive culture.

Requirements

High School diploma or GED required.
1–3 years of administrative experience required.
Strong proficiency in data entry and the ability to learn internal shop management and billing software.
Must be at least 18 years of age with a valid driver’s license that meets requirements.
Able to safely drive a variety of vehicle makes, models, and sizes for occasional lot coordination.
Ability to read, write, speak, and understand English.
Must be able to pass a complete background check.
This role is not eligible for visa sponsorship.

Nice To Haves

Previous auction, mechanical shop, or reconditioning experience is a plus.

Responsibilities

Execute daily shop administrative functions, including entering repair orders, posting vehicle completions, and ensuring data integrity across all internal systems.
Maintain accurate records for vehicle repairs, reconditioning services, and detail completions. Ensure all customer charges are submitted promptly and accurately.
Communicate cross-functionally with other departments to prepare for production flow, assist in tracking deadlines, and coordinate upcoming auction requirements.
Monitor inventory levels of shop supplies and parts. Assist in ordering and maintaining necessary materials to ensure uninterrupted shop operations.
Run and prepare reports to monitor production volume, inventory status, and shop efficiency for management review.
Act as a professional point of contact for customer inquiries regarding vehicle status or repair documentation. Coordinate with the front office for billing and reconciliation tasks.
Verify that all vehicle announcements and reports are accurate for pre-sale and that shop completions are properly recorded in the system.
Ensure all administrative activities follow company safety protocols and policy guidelines.
Perform any other duties assigned by the designated manager.