Wind Plant Administrative Assistant

Iberdrola•Jacksboro, TX

1d•$27 - $29•Onsite

About The Position

The Wind Plant Administrative Assistant will report directly to the Plant Manager and be responsible for providing support to their assigned wind and/or solar sites. Duties include budget management, inventory management, work order management as well as providing support to the Plant Manager, Plant Supervisor and Plant Technicians as needed.

Requirements

HS Diploma/GED and minimum of 1-3 years’ experience in a comparable administrative role; or equivalent combination of education and experience.
Basic knowledge of Microsoft Office (Word, Excel, and Outlook) with the ability to set up MS Windows profiles, email settings, printer access and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues.
Demonstrated skills in typing and proofreading.
Must have basic knowledge of SAP or similar data entry programs

Nice To Haves

Prior experience of maintaining and adhering to inventory controls and purchasing and receiving activities.
Demonstrated hardware skills such as the ability to move electronic equipment within the office space, knowledge of network access and computers, printers and peripherals.
Strong prioritization and multi-tasking skills with the ability to operate in a complex, rapidly changing business environment with typically tight schedules and demanding targets.
Self-starter with demonstrated performance leading initiatives and building consensus at all levels of a matrixed global organization with minimal supervision.
Ability to foster and participate in a productive team environment by establishing and maintaining effective working relationships with co-workers, managers, customers, contractors, and vendors.
Effectively provides and receives information orally in individual and group situations. Written expression is clear, concise, and conveys the desired message.
Ability to analyze project risks and proactively identify solutions with a flexible, creative, and solution-focused outlook on problem solving.

Responsibilities

Complete daily reviews and timely closure (TECO) of all work orders
Management of site inventory which includes updating the Availability Focused Inventory, submitting the weekly inventory order and conducting monthly cycle counts as well as maintaining a clean and organized stockroom.
Ensure timely receipt of inventory into site stock.
Update the Bill of Materials as needed and release Preventative Maintenance Work Orders per company policy to ensure timely delivery of PM materials
Creation and management of purchase requisitions and purchase orders ensuring coding accuracy and timely closure upon receipt of goods and services
Complete timely receipts and estimated accruals in SAP for goods received or services performed, within five days of goods physically being received on-site or services being completed, even if invoice has not yet been received to ensure costs are allocated in the proper month/year.
Work closely with the Plant Manager and Buyer/Planners on all SRM bid requirements
Assist the Plant Manager with the Large Corrective Maintenance process (i.e. work order creation, crane bid, heavy haul, etc.)
Order office supplies and materials as needed
Set up new vendors as required and work closely with vendors to ensure timely and accurate invoicing
Plan and coordinate company functions such as team building events, regional meetings, etc.
Assist site personnel with training and troubleshooting the Mobility application and provide IT support as needed
Provide timely and professional responses to requests (such as reports or e-mails) received
Assist Plant Managers and site staff on new fleetwide initiatives, operation changes and provide support on those initiatives and changes
Must be able to produce reports from SAP to assist the Plant Manager with Operational and Budget Performance management
Work closely and in a professional manner with all areas of the business to ask questions, troubleshoot and help resolve issues (i.e. Lead Plant administrator, Regional Planner, Accounts payable, Invoice acceptance, etc.)
Must be able to provide support during quality audits of plant administrative work practices to ensure consistency and accuracy (ex. Work orders, Open purchase order and requisitions, availability control management, etc.)
Must have the ability to ask questions and seek out answers to resolve issues or concerns as they relate to plant administrator duties
Must be able to communicate clearly orally and in writing with all employees in all areas of the business
Must be able to demonstrate proficiency in SAP
Must be proficient in Microsoft Office (Word, Excel, & Outlook)