Wellness Events Coordinator (FT Regular w/ benefits)

Native Village of Eyak•Cordova, AK

15d•$27 - $30•Onsite

About The Position

The Wellness Events Coordinator works on the Tribal Family Services team and plans, schedules, and coordinates events focused on wellness, substance abuse prevention, and healing from abuse and/or neglect. The position is supported by a U.S. Department of Justice Coordinated Tribal Assistance Solicitation grant, which funds comprehensive and coordinated public safety and victim services approaches in federally recognized Tribal communities. The role is based 100% onsite in Cordova, Alaska; remote and hybrid work are not available. It is a regular, full-time position scheduled for 40 hours per week, paid hourly and eligible for overtime. The position reports to the Tribal Family Services Director and has no supervisory responsibilities. The coordinator manages events from initial planning through execution and post-event reporting, including recurring events and major annual events such as the Plant Symposium and Alaganic Picnic, and assists with the annual Katuwaq Camp. The work includes coordinating logistics, vendors, budgets, communications, registration, event materials, on-site operations, and evaluation. Occasional evening, early morning, weekend, or holiday work may be required. The position requires a high school diploma or equivalent, two years of event or project management experience, and a valid driver’s license with an insurable driving record. Two years of office work experience is preferred. Applicants must submit to a background check and follow the NVE Tribe’s drug policies. Hiring preference is given to Alaska Native, American Indian, and Native American applicants, with preference for NVE Tribal members.

Requirements

High school diploma or equivalent.
Two years of event or project management experience.
Valid driver’s license and an insurable driving record in accordance with the organization’s auto insurance policy requirements.
Knowledge of event planning, logistics, vendor management, budgeting, and customer service principles.
Strong organizational, project management, communication, and interpersonal skills.
Proficiency with Microsoft Office applications, social media applications, and event management technologies.
Ability to manage multiple priorities, meet deadlines, solve problems, and adapt to changing event needs.
Ability to develop and maintain positive working relationships with internal and external stakeholders.
Ability to coordinate and execute events while delivering a high level of customer service.
Ability to communicate effectively in person, by phone, through Teams, and by email.
Ability to set up, inspect, and monitor event spaces and operate standard office equipment.
Ability to lift, carry, push, and pull event-related supplies weighing up to 25 pounds.
Must submit to a background check and follow the NVE Tribe’s drug policies.

Nice To Haves

Two years of office work experience.

Responsibilities

Plan, coordinate, and execute special events and programs from inception through completion.
Conduct weekly, monthly, quarterly, and annual events.
Coordinate and oversee major annual events, including the Plant Symposium and Alaganic Picnic.
Assist with coordination of the annual Katuwaq Camp.
Coordinate additional prevention activities for Tribal members and the community.
Serve as the primary point of contact for event-related communications with attendees, vendors, sponsors, speakers, and internal stakeholders.
Develop and maintain event timelines, project plans, schedules, and task lists.
Coordinate venue selection, space reservations, catering, audiovisual services, transportation, lodging, and other event logistics.
Manage event registration, attendee communications, and participant records.
Prepare event materials, agendas, presentations, signage, promotional items, and supporting documentation.
Solicit quotes, coordinate services, and maintain vendor, supplier, and contractor relationships to support quality and cost-effective service.
Monitor event budgets, process invoices, track expenditures, and assist with budget planning and forecasting.
Conduct site visits and evaluate venues for suitability and compliance with event requirements.
Coordinate event setup, on-site operations, and post-event breakdown.
Resolve event-related issues, respond to changing priorities, and implement solutions to support a positive attendee experience.
Monitor event activities for compliance with organizational policies, contractual obligations, safety standards, and applicable regulations.
Collect and analyze attendee feedback and event metrics; prepare post-event reports on attendance, budget performance, outcomes, and recommendations.
Collaborate with cross-functional teams to support organizational goals and strategic initiatives.
Maintain event records, contracts, and documentation in accordance with organizational procedures.
Work safely in accordance with OSHA regulations and organizational safety policies; promptly report unsafe conditions, hazards, or injuries.
Attend mandatory special events, meetings, and trainings and assist with them as necessary.
Maintain confidentiality, cultural awareness and sensitivity, and embody Tribal values throughout work.
Perform other duties as assigned.