Weekend Receptionist

Apple Rehab•Avon, CT

1d•Onsite

About The Position

Apple Rehab Avon is seeking a Weekend Receptionist for its 60-bed skilled nursing and short-term rehabilitation facility in Avon, Connecticut. The facility describes itself as family-owned and operated, with a collaborative, supportive environment and a dedicated team. The receptionist performs clerical and recordkeeping duties to support the administrative team and facility operations while maintaining the confidentiality of facility information and records. The role involves greeting and assisting residents, visitors, vendors, and job applicants; handling communications and mail; preparing and proofreading documents; maintaining resident-information databases and lists; preparing admission packets; and helping facility staff meet deadlines. The receptionist also supports the availability and upkeep of office equipment and supplies, and handles telephone-system programming, fax distribution, postage, and office-supply vendor coordination as needed. The posting notes that duties may be performed with or without reasonable accommodation and that benefits and requirements may vary by employment status and hours worked.

Requirements

Ability to read, write, and follow written and oral directions in English.
Ability to type at least 40 words per minute accurately.
Ability to perform simple math problems.
Ability to handle multiple tasks while managing interruptions and distractions.
Ability to handle heavy telephone contact pleasantly and efficiently, take accurate messages, and deliver them to the appropriate staff.
Ability to recognize and maintain confidential information.
Demonstrated cooperation and ability to work as part of a team.
Patience, tact, enthusiasm, and a positive attitude toward staff, residents, and their support networks.

Responsibilities

Develop and maintain cooperative rapport with facility personnel.
Greet and assist residents, visitors, vendors, and job applicants professionally and courteously.
Process mail, answer telephones, record messages accurately, and respond courteously to inquiries.
Type and proofread reports, letters, and correspondence for staff as needed.
Maintain databases and lists of residents’ personal information, such as phone numbers, and process mailings as needed.
Prepare admission packets and ensure they are distributed to the appropriate departments.
Assist other facility staff with duties, set and follow priorities, and ensure deadlines are met.
Keep office equipment, including printers, clean and safe, and ensure equipment and supplies are available and working.
Program the telephone system if necessary; send, receive, and distribute faxes.
Ensure the postage machine is functioning and has postage available.
Order and track office-supply needs and coordinate with appropriate vendors.
Maintain confidentiality of facility information and records.