Event Coordinator - Luxury Resort

Path Resorts•Sanbornton, NH

1d•Onsite

About The Position

Steele Hill Resorts is seeking a dynamic, enthusiastic, and highly organized Wedding & Events Coordinator to join our team. This individual will play a vital role in the planning, coordination, and successful execution of a wide range of events, including weddings, social gatherings, corporate functions, and special celebrations. The ideal candidate will be detail-oriented, service-driven, and physically capable of assisting with event setup and breakdown while thriving in a fast-paced hospitality environment. This position requires exceptional communication skills, professionalism, creativity, and a passion for delivering memorable guest experiences.

Requirements

Prior experience in event coordination, hospitality, or customer service preferred
Strong organizational, multitasking, and time-management skills
Excellent interpersonal, communication, and customer service abilities
Ability to lift, move, and assist with event setup equipment as needed
Flexibility to work weekends, holidays, evenings, and varying schedules
Positive attitude with a commitment to delivering exceptional guest experiences
Familiarity with BEOs, event sales systems, and hospitality software is a plus

Responsibilities

Lead and coordinate day-of event logistics for weddings, corporate meetings, social events, and special celebrations, ensuring seamless execution from start to finish.
Assist with venue tours, client meetings, detail reviews, and final consultations while building lasting client relationships through clear communication, professionalism, and exceptional service.
Serve as a liaison between clients, vendors, resort departments, and third-party partners to ensure all event details are executed accurately and expectations are exceeded.
Oversee the setup and breakdown of event spaces, including equipment installation, décor placement, table arrangements, and overall venue presentation. Maintain a clean, organized, and polished event environment at all times.
Prepare and distribute Banquet Event Orders (BEOs), process supply orders, maintain event documentation, and coordinate internal communications related to event operations.
Assist with negotiating and booking event spaces, responding to inquiries, tracking leads from web, email, and phone channels, and following up with prospective clients to secure new business opportunities.
Collaborate with clients and team members on event aesthetics, including floral arrangements, linens, décor, and layout design to ensure each event reflects the client’s vision and resort standards.
Provide timely updates to Sales Managers and Directors, gather client feedback, and assist in identifying opportunities for service enhancements and future marketing initiatives.