Hands-On Wedding and Event Planner

Hewitt Oaks•Bluffton, SC

1d•Onsite

About The Position

Join our growing team as a Hands-On Wedding and Event Planner. This role involves detailed planning and execution of weddings and events from post-booking to event completion. You will be responsible for sourcing and booking vendors, creating event designs, hosting client meetings, managing week-of preparations, and leading on-site coordination including setup, breakdown, and timeline management. Planners are expected to be hands-on during event days, overseeing Event Service Staff and food and beverage service. You will also manage event reports, including using planning software, creating event systems, client onboarding, assigning tasks, and conducting post-event follow-up, which includes generating Profit and Loss statements. When not the Lead Planner, you will act as an Event Coordination Assistant, supporting other planners by managing event setup, decor, styling, greeting vendors, and tending to personal items. This role also requires scheduling and attending client consultations and meetings.

Requirements

2 years of event coordination in a professional capacity.
Detailed Project Manager skills.
Independently motivated and able to work productively on their own, but enjoys being a part of a team.
Smart and confident, understands their role and how it fits into the big picture.
Customer focused, with the client's best interest at heart.
Impressive organization skills.
Detail-oriented, excited by the details and watching them come together.
Ability to figure things out and a 'what's possible' mindset.
Fully committed and laser-focused on what needs to be accomplished.
Ability to manage multiple projects well and work under pressure with quick deadlines.
Growth mindset, wanting to be part of something bigger than oneself and seeking ways to grow.
Self-disciplined and gets things done when working independently.
Ability to work on Saturdays.
Passion to be part of a rapidly growing organization in a demanding industry.
Willingness to help across all aspects of the company.

Nice To Haves

5+ years of event service experience.
Wedding planning experience in a professional capacity.
Familiarity with the HHI + Savannah regions.

Responsibilities

Create planning timelines and work with clients on vision, catering selection, and design.
Request proposals and contracts, order decor, and organize supplies for event days.
Source and book participating vendors for weddings and events.
Create event designs and host final details calls with clients.
Manage week-of prep and lead on-site coordination of setup, breakdown, and event timeline.
Oversee Event Service Staff and all aspects of food and beverage service during events.
Manage all reports on event bookings, including planning software interface, event system creation, client onboarding, contractor/planner assignments, and planner/post-event follow-up.
Generate Profit and Loss statements for each event overseen.
Serve as an Event Coordination Assistant when not the Lead Planner, managing event setup, decor, styling, greeting vendors, and tending to personal items.
Schedule and/or attend client consultations and meetings.