Web Coordinator
About The Position
The Web Coordinator supports the planning, coordination, and execution of website initiatives within the Office of Communications and Marketing. This role serves as a central coordinator for website projects and content operations, managing content requests, coordinating stakeholders, supporting content governance, and maintaining the university’s web presence to ensure information is accurate, current, and aligned with institutional goals. Reporting to the Senior Web Manager, this role collaborates closely with colleagues across the Office of Communications and Marketing and serves as a liaison to campus partners and external vendors, ensuring clear communication, accountability, and successful delivery of work. The position supports website operations through content updates, quality assurance, content migration, project coordination, and ongoing maintenance within the university’s content management system. Colorado School of Mines is currently undertaking a multi-year enterprise website transformation on the Terminalfour platform, and this position plays a critical role in supporting the development, migration, and ongoing management of the overhauled mines.edu website. Working in close partnership with the Senior Web Manager, Content Specialist, Web Editor, Project Management Office, and campus stakeholders, the position helps coordinate website initiatives, facilitate content migration efforts, and ensure projects remain on track across teams and timelines. The ideal candidate is highly organized, detail-oriented, and collaborative, with the ability to manage multiple priorities, coordinate stakeholders, and translate complex website initiatives into actionable plans and deliverables.
Requirements
- Bachelor’s degree
- 3+ years experience managing projects in a communications, marketing or creative environment.
- Experience using project management tools and applying project management practices in a marketing or communications environment.
Nice To Haves
- Master’s degree in project management and/or project management certification (PMP, Lean Six Sigma, Agile, etc.)
- Experience working with external vendors or agencies.
- Experience managing digital marketing or website-related projects, including content management systems.
- Experience with Monday.com
- Knowledge of project management principles with the ability to manage multiple projects simultaneously.
- Working knowledge of content management systems.
- Experience with facilitating meetings, documenting decisions and following through on action items.
- Strong attention to detail and ability to maintain accurate project documentation.
Responsibilities
- Perform routine website updates, page edits, and content maintenance within the Terminalfour content management system.
- Support migration of content from legacy websites into Terminalfour, including content entry, formatting, and quality review.
- Monitor website content to identify outdated, inaccurate, or duplicate information and coordinate updates with content owners.
- Support website governance efforts, including content inventories, ownership tracking, and content review cycles.
- Maintain website content standards and help ensure consistency with institutional brand, accessibility, and content guidelines.
- Manage website content requests and intake processes, working with campus partners to understand needs, priorities, and deadlines.
- Coordinate website projects, enhancements, and content updates across web, content, design, marketing, and communications teams.
- Facilitate meetings with campus stakeholders to gather requirements, communicate progress, and support project delivery.
- Track web-related projects, timelines, action items, and deliverables to ensure work stays on schedule.
- Serve as a primary point of contact for website-related communications, status updates, and stakeholder coordination.
- Maintain and improve project management tools, workflows, and documentation, including Monday.com, to support website operations, project execution, and visibility into project status, workloads, and priorities.
- Assist with budget tracking, invoices, purchase orders, and vendor documentation.
- Manage meeting logistics, schedules, agendas, and project records.
- Identify opportunities to improve website workflows, content maintenance processes, and team efficiency.
- Coordinate digital communications tools and platforms, including email marketing and web-related systems such as calendar requests.
- Oversee coordination of campuswide photoshoots, including scheduling, requests, and delivery with campus departments.
- Maintain inventories of marketing assets, office equipment, swag items, and supplies.
- Support the development and maintenance of editorial, marketing, and production calendars in collaboration with members of the Office of Communications and Marketing.
- Support special marketing, content, and creative projects as needed.
Benefits
- Flexible health and dental care options
- Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
- Fully vested retirement plan on first day of employment, with generous employer contribution
- Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
- Free RTD Ecopass
- Discount programs through the State of Colorado
- Free tickets for Mines Athletics home games
- Access to the state of the art Recreation Center (fitness classes and training, swimming pool and more)
- Equipment rentals through the Outdoor Rec Center.
- On campus daycare center.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
