WCE Assistant Registrar

Carteret Community College•Nc, NC

2d•Onsite

About The Position

The WCE Assistant Registrar assists the Director of Registrar’s Office with registration, course setup, student records, and contract functions for the Workforce Continuing Education Division. The position performs assigned duties under the Director’s direction and supports daily office operations, staff training, reporting, payroll and contract preparation, registrations, payments, records management, compliance reviews, refunds, and procedural updates. The role also serves on College committees and task forces as assigned and attends required campus events, including graduation, professional development, and employee meetings. Other duties may be assigned. The College may alter duties, responsibilities, conditions, working hours, and job title as necessary. Offers are conditional on a satisfactory criminal background check.

Requirements

Associate in Applied Science in Office Systems Technology or a related program.
Three years of administrative or clerical experience.
Experience with multiple computer software programs.
Strong organizational, communication, and data entry skills.
Attention to accuracy and confidentiality.
Ability to handle multiple tasks and deadlines.
Satisfactory criminal background check as a condition of a job offer.

Nice To Haves

Experience in an educational or governmental setting.
Experience with student registration or records management.

Responsibilities

Assist with daily Registrar’s Office operations and train staff in established procedures; refer personnel and supervisory matters to the Director of Registrar’s Office.
Link local courses to the System Office Course Library and enter and update section offerings in the WCE (Fund Five) information system using established procedures.
Assist with preparation of monthly division payroll and instructor contracts, verify supporting documentation, and route materials for required approvals.
Compile and verify departmental data and prepare assigned reports for Registrar review and timely submission to internal and external stakeholders.
Process registrations, receive payments, and assist with third-party billing in accordance with College procedures and internal controls.
Enter authorized section grades into the College information system and prepare completion certificates as requested.
Maintain complete, accurate course files and student records; protect confidential information and follow College records retention procedures.
Assist the Registrar with compliance reviews by gathering records, checking documentation, and identifying discrepancies for follow-up.
Process student refund requests and submit them to the Business Office following required review and approval.
Stay informed about System Office changes affecting assigned duties and assist with procedural updates under the Director’s direction.
Serve on College committees and task forces as assigned.
Attend required campus events, including graduation, professional development, and employee meetings.
Perform other duties as assigned.