Warehouse Operations Admin Coordinator

H Mart•Carlstadt, NJ

23h•Onsite

About The Position

The Warehouse Operations Admin Coordinator will be responsible for a variety of tasks related to data entry, warehouse management system utilization, communication, coordination, and driver check-in. This role requires attention to detail, strong organizational skills, and the ability to work effectively with various departments and external personnel.

Requirements

Proficiency with computers including Microsoft Excel, Word, Power Point, etc.
Proficiency in accurately entering and managing data and maintaining organized records
Good management of complaints
Good communication skills

Nice To Haves

Bachelor’s Degree or above is preferred: Logistics, Supply Chain Management, or Business Administration
Bilingual – Korean and English is preferred
Prior experience in warehousing, logistics, administrative support, or related roles can be advantageous

Responsibilities

Creating and overseeing invoices for dispatched pallets accompanying with orders
Generating invoices for Transfer Request Freight in a timely manner
Facilitating inventory movements within the B1 system, encompassing transactions among various distribution centers
Participating in collaborative efforts with relevant departments to generate credits for accounts receivable
Verifying and documenting Goods Receipt Purchase Orders upon the arrival of ordered products at Grand BK
Performing Goods Issue and Goods Receipt processes within the B1 system, in alignment with inbound and outbound transactions
Strategizing and undertaking preparations for order picking via Wave Planning
Supervising inventory levels within rack locations for orders, initiating the Replenishment Report, and subsequently delivering it to Warehouse Operations
Generating a Shipment Number upon the arrival and inspection of inbound containers, and subsequently printing the Batch Item License Plate
Identifying and reporting any issues concerning SKUs, quantities, expiration dates, and rack locations between physical and system data
Recognizing and resolving issues related to equipment integrated with WMS, including RF scanners and headsets
Coordinating with pertinent departments, including SCM, IT, and Compliance, to address and resolve issues pertaining to Sales Orders and Purchase Orders within the system
Providing timely updates to the relevant departments regarding the status of outbound orders
Handling and resolving complaints associated with inaccurately fulfilled orders and products
Monitoring inbound and outbound schedules by communicating with relevant departments for updates
Communicating with incoming drivers and dispatcher to coordinate the efficient movement of trucks and dock number
Providing clear instructions and guidance to drivers on parking, unloading procedures and safety protocols
Verifying the identity and credentials of the driver, the Bill of Lading and accurately record driver’s data on the WMS
Liaising with dispatcher on potential issues on incoming shipment, delivery and delays

Benefits

Health, Dental & Vision insurance / EAP (Employee Assistance Program) per company policy
401 (k) Retirement Plan with up to 5% match per company policy
Life Insurance and AD&D (Accidental death & Dismemberment) per company policy
BTA Insurance (Business Travel Accident Coverage)
Company provided lunch
Paid-time off (PTO) and Paid Holidays per company policy
Celebration & Condolence Benefits per company policy
Employee Discount Program (5%)
Holiday Gift certificates per company policy
FSA (Flexible Spending Account) per company policy
DCFSA (Dependent Child Care Spending Account) per company policy