Warehouse Coordinator

UNC Dairy•Town of West Seneca, NY

10d•Hybrid

About The Position

The Warehouse Operations Coordinator plays a critical role in ensuring the efficient, accurate, and timely movement of goods through the facility. This position combines operational oversight with data-driven decision-making, SAP system expertise, and cross-functional coordination to support high-performance logistics and customer satisfaction.

Requirements

Associate’s degree or equivalent experience in logistics, supply chain, or business operations.
Minimum 3 years of experience in warehouse coordination, logistics, or shipping/receiving.
Strong proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and WMS platforms.
Intermediate to advanced skills in Microsoft Excel, Outlook, and data entry.
Excellent organizational, communication, and problem-solving skills.
Ability to work independently in a fast-paced, dynamic environment.
Demonstrated understanding of Shipping and Receiving Processes
Strong system acumen. Proficient in SAP and WMS transactions.
Ability to make decisions and exercise judgment to manage order flows.
Strong communication skills (verbal and written) and ability to work effectively with internal and external customers.

Responsibilities

Manage and verify all incoming and outgoing shipments using SAP and WMS systems.
Match purchase orders and sales orders to physical shipments and ensure documentation accuracy.
Resolve discrepancies in real-time and escalate issues to appropriate teams.
Own the dock schedule and direct driver assignments to optimize flow and labor utilization.
Monitor driver check-ins and appointment adherence; proactively communicate delays or missed appointments.
Ensure timely and accurate posting of all shipping and receiving transactions.
Maintain high data integrity across SAP, WMS, and customer inventory systems.
Detect and resolve data inconsistencies; lead corrective actions with warehouse staff.
Update customer-specific inventories in external systems (e.g., vendor portals, shared databases).
Provide responsive and professional communication to internal and external stakeholders.
Track trailer movements and yard prioritizing required inventory for production.
Maintain visibility into trailer status, location, and availability for loading/unloading.
Identify and implement process improvements to reduce errors, increase throughput, and enhance system efficiency.
Collaborate with warehouse leadership to refine workflows and improve KPI performance.
Ensure all shipments are accompanied by required paperwork and meet regulatory standards.
Maintain confidentiality of customer and company data.
Proper filing of organization of all inbound and outbound paperwork.