SES Warehouse Coordinator (on-site)

Convergint•Hoffman Estates, IL

3d•Onsite

About The Position

The SES Warehouse Coordinator is responsible for managing the receiving, storage, and shipment of materials, tools, parts, and equipment. This role involves maintaining inventory accuracy, processing returns, coordinating with various departments and external vendors, and ensuring the warehouse area is clean and organized. The position also includes administrative tasks such as creating purchase orders, initiating invoicing, and handling shipping documentation.

Requirements

Strong planning and organizational skills
Excellent written and verbal communication skills
Ability to work independently, multi-task, and prioritize
Flexible, adaptable, detail-oriented and self-motivated
Customer service skills
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint

Responsibilities

Receives, unloads, and stores incoming materials, tools, parts, and equipment, matching contents to packing lists and assigning to job shelves.
Visually inspects cartons, packages, and contents for damage during handling and transit.
Places orders for installation and service projects.
Handles UPS, FedEx, and other freight carrier deliveries and schedules pick-ups.
Packs and ships products to vendors, customers, and sub-contractors, creating labels as needed.
Handles and processes returns, including Return Materials Authorizations (RMAs).
Initiates invoicing for the assigned line of business and includes pay applications.
Enters security invoices periodically.
Creates and enters Purchase Orders (POs) into the Enterprise Resource Management (ERP) system (Spectrum) and updates product costs.
Performs monthly cycle counts and annual inventory counts and reconciliation.
Works with Purchasing and Operations departments to resolve receiving challenges.
Stays abreast of PO status and resolves issues.
Pulls and stages orders for installers or service technicians.
Delivers materials and/or documents to customer job sites and in-house locations.
Verifies the accuracy of incoming orders, including counts and quantities.
Responsible for inventory control.
Oversees receipt, storage, and shipment of materials and related reporting.
Locates and places packing slips.
Keeps warehouse area clean and organized, including sweeping, breaking down boxes, restocking, and emptying garbage.
Coordinates building maintenance with building management, vendors, sub-contractors, and colleagues.
May assist with meeting setups, including moving tables and equipment.
May receive on-site credit card orders and is responsible for home building supply credit card usage.
May handle vehicle-related issues, including repairs, maintenance, and service.
Performs other duties and responsibilities as requested or required.