Warehouse Clerk; Administrative Assistant

G and H Towing Company•Corpus Christi, TX

6d•Hybrid

About The Position

The Warehouse Clerk, Engineering Administrative Assistant, is responsible for shipping and receiving all inventory, maintaining tug repair parts and supplies, assisting the SPE in maintaining the containment area and environmental cage, and maintaining company vehicles. Collects, organizes, and logs all data, sample boxes, and ships Tug lube and coolant samples. The engineering administrative assistant will greet, welcome, and direct visitors and notify company personnel of visitor arrivals. The engineering administrative assistant will handle all engineering administrative tasks across tug, fleet, and various departments within the organization.

Requirements

Ability to communicate effectively and professionally in all business interactions
Adhere to all company policies and applicable regulations
Analyze, troubleshoot, and resolve issues, escalating when appropriate
Demonstrate professionalism, sound judgment, and customer service in all interactions
Demonstrated ability and willingness to learn new tasks and assume additional responsibilities in response to changing business needs
Experience in drafting, writing, and collecting reports
Experience working in the tug maritime industry
Interpret and follow complex written and verbal instructions
Knowledge of working in a maritime environment and experience with additional standards for safety drills, evacuation, and emergency plans
Learn and apply company policies, procedures, and the Towing Safety Management System
Maintain confidentiality of sensitive business and personnel information
Manage multiple priorities while maintaining accuracy and service standards
Requires proficiency in standard business hardware and software, including Microsoft Office and web-based systems
Strong attention to detail, analytical ability, and problem-solving skills
Strong ethical conduct, professionalism, and strong interpersonal skills
Support departmental and organizational goals and objectives
Work independently and collaboratively in a team environment
Ability to assist engineering personnel as needed
Ability to comply with company safety procedures, PPE requirements, and applicable regulatory standards while performing assigned duties
A valid driver's license is required if operating a company vehicle or traveling between company locations is an essential function of the position
Must possess a valid Transportation Worker Identification Credential (TWIC) or be able to obtain one within a specified timeframe as a condition of employment.
Ability to access operational facilities, including vessels, docks, and marine environments, safely as required to perform assigned duties
Ability to ascend and descend stairs
Ability to bend, twist, kneel, stoop, and/or reach for items
Ability to communicate effectively in person, by telephone, and through written communications
Ability to handle, move, and manipulate office materials and equipment as necessary to perform assigned duties
Ability to safely operate a motor vehicle when driving is an essential function of the position, with or without reasonable accommodation.
Ability to perceive audible safety signals, alarms, communications, and instructions, with or without reasonable accommodation
Ability to move around within an office setting and/or other locations as needed
Ability to move throughout the office and operational locations as necessary to perform assigned duties
Ability to operate standard office equipment, including computers, telephones, printers, and related equipment
Ability to operate vehicles and machinery as needed within the scope of work
Ability to push, pull, and/or squat
Ability to read, prepare, and review written documents and electronic communications
Ability to remain in a stationary position for extended periods while working at a computer workstation
Ability to lift, carry, push, pull, or move materials and equipment weighing up to 50 lbs., as required to perform essential job functions
Ability to accept constructive criticism
Ability to analyze information, solve problems, and make sound business decisions
Ability to anticipate needs
Ability to communicate effectively verbally and in writing to perform essential job functions, including communicating safety information, operational requirements, and business-related documentation
Ability to complete required training and maintain applicable certifications
Ability to cultivate a positive working environment
Ability to deal professionally, ethically, and effectively with customers, co-workers, vendors, and the public, including providing professional courtesy, tact, decision-making skills, prompt responsiveness, efficiency, and courteous customer service and assistance to all
Ability to express oneself clearly and effectively, orally and in writing, and use ethical and professional judgment
Ability to maintain professionalism and effective working relationships
Ability to maintain regular attendance and punctuality
Ability to manage multiple assignments and meet deadlines
Ability to multitask and plan time efficiently
Ability to work independently and complete assigned responsibilities with appropriate direction
Ability to solve practical problems as they relate to the position
Ability to understand and apply job-related policies, procedures, and instructions
Requires the ability to treat everyone professionally with courtesy, decency, and respect
Requires the ability to work collaboratively in a team setting

Nice To Haves

An advanced degree is preferred
An equivalent combination of education and relevant experience may be considered

Responsibilities

Shipping and receiving all inventory
Maintaining tug repair parts and supplies
Assisting the SPE in maintaining the containment area and environmental cage
Maintaining company vehicles
Collecting, organizing, and logging all data, sample boxes, and shipping Tug lube and coolant samples
Greeting, welcoming, and directing visitors and notifying company personnel of visitor arrivals
Handling all engineering administrative tasks across tug, fleet, and various departments within the organization
Administers procedures of the environmental cage, Tug disposals, and disposal log
Assist project engineers in logging formal documents for traceability of the company and audit standards
Assist project engineers in managing engineering digital document storage organization structures while ensuring all documents and forms are in an accessible area for easy location by employees
Assists SPE with warehouse and facility hurricane preparations
Cleans and maintains the environmental cage for inspection
Collects, organizes sample boxes, maintains sample spreadsheets, and ships Tug lube and coolant samples
Conducts monthly facility inspections with company reps, makes repairs, and reports to SPE
Ensures all paperwork for environmental pickup is in order, and records are kept accordingly
Ensures proper use and disposal of the Tug crew’s waste in the Environmental Cage; trains Tug crew as needed
Ensures scheduled maintenance, repairs, and lube changes are completed for company vehicles
Implementation of Tug data for engineering systems of equipment components, specific to Tug (class)
Keep the engineering office in a tidy, sanitary, and organized condition
Loads battery cores when placing new battery orders, ensures core charges are deducted from accounts, and issues PO numbers
Maintains and schedules repairs to office and building spaces
Maintains annual load tests on shoplifting beam, tools, and fuel hose
Maintains the collection, storage, and disposal of all battery cores from Tugs
Maintains paint can drying “yellow box” and proper disposal of all dry paint cans
Maintains security procedures for keys, parts, the cage, and toolboxes
Maintains supply and inventory of all repair and specialty tools
Maintains tags and annual state inspections, washes and details the inside of vehicles as needed
Maintains the building, facility, grounds, and warehouse for housekeeping and cleanliness
Maintains, schedules repairs, and inspects all emergency generators, pumps, and air compressors
Orders and stocks rags for tug use and issues purchase order (PO) numbers upon delivery
Performs monthly tool and parts inventory and reports for approval by SPE
Picks up and delivers parts, supplies, and large items (appliances, water heaters, etc.)
Prepares and sends daily, weekly, and monthly vehicle inspections and mileage reports
Receives, stocks, inventories, and issues rope and lines as requested by operations
Reports all parts “issues and transfers” for approval by SPE
Run parts in town and to the shipyard or other Ports; picks up needed supplies
Schedules all pickups and issues PO numbers for dirty filters, oily rags, bilge slops, paint waste, and light bulbs
Schedules and ensures proper disposal of used tires and submits proper paperwork for them
Schedules and maintains the facility's annual fire inspection (smoke detectors & extinguishers)
Schedules and orders for the supply of new tires as needed for tug fendering
Stocks, storeroom, and kitchen items
Supports the engineering staff with daily responsibilities
Assist the management and/or executive team when requested to complete special projects and complete all assignments within a negotiated time frame established by the department manager
Completion of other duties as assigned by the department manager, as it relates to the program and position