Warehouse Clerk; Administrative Assistant

G And H Towing Company•Corpus Christi, TX

6d•Hybrid

About The Position

The Warehouse Clerk, Engineering Administrative Assistant, is responsible for shipping and receiving all inventory, maintaining tug repair parts and supplies, assisting the SPE in maintaining the containment area and environmental cage, and maintaining company vehicles. This role also involves collecting, organizing, and logging all data, sample boxes, and shipping Tug lube and coolant samples. The engineering administrative assistant will greet, welcome, and direct visitors and notify company personnel of visitor arrivals. This role handles all engineering administrative tasks across tug, fleet, and various departments within the organization. Key interactions include company employees, executive leadership, senior client leadership, mariners, industry associations, and 3rd party vendors.

Requirements

Ability to communicate effectively and professionally in all business interactions.
Adhere to all company policies and applicable regulations.
Analyze, troubleshoot, and resolve issues, escalating when appropriate.
Demonstrate professionalism, sound judgment, and customer service in all interactions.
Demonstrated ability and willingness to learn new tasks and assume additional responsibilities in response to changing business needs.
Experience in drafting, writing, and collecting reports.
Experience working in the tug maritime industry.
Interpret and follow complex written and verbal instructions.
Knowledge of working in a maritime environment and experience with additional standards for safety drills, evacuation, and emergency plans.
Learn and apply company policies, procedures, and the Towing Safety Management System.
Maintain confidentiality of sensitive business and personnel information.
Manage multiple priorities while maintaining accuracy and service standards.
Proficiency in standard business hardware and software, including Microsoft Office and web-based systems.
Strong attention to detail, analytical ability, and problem-solving skills.
Strong ethical conduct, professionalism, and strong interpersonal skills.
Support departmental and organizational goals and objectives.
Work independently and collaboratively in a team environment.
Ability to assist engineering personnel as needed.
Ability to comply with company safety procedures, PPE requirements, and applicable regulatory standards while performing assigned duties.
Ability to access operational facilities, including vessels, docks, and marine environments, safely as required to perform assigned duties.
Ability to ascend and descend stairs.
Ability to bend, twist, kneel, stoop, and/or reach for items.
Ability to communicate effectively in person, by telephone, and through written communications.
Ability to handle, move, and manipulate office materials and equipment as necessary to perform assigned duties.
Ability to perceive audible safety signals, alarms, communications, and instructions, with or without reasonable accommodation.
Ability to move around within an office setting and/or other locations as needed.
Ability to move throughout the office and operational locations as necessary to perform assigned duties.
Ability to operate standard office equipment, including computers, telephones, printers, and related equipment.
Ability to operate vehicles and machinery as needed within the scope of work.
Ability to push, pull, and/or squat.
Ability to read, prepare, and review written documents and electronic communications.
Ability to remain in a stationary position for extended periods while working at a computer workstation.
Ability to lift, carry, push, pull, or move materials and equipment weighing up to 50 lbs., as required to perform essential job functions.
Ability to accept constructive criticism.
Ability to analyze information, solve problems, and make sound business decisions.
Ability to anticipate needs.
Ability to communicate effectively verbally and in writing to perform essential job functions, including communicating safety information, operational requirements, and business-related documentation.
Ability to complete required training and maintain applicable certifications.
Ability to cultivate a positive working environment.
Ability to deal professionally, ethically, and effectively with customers, co-workers, vendors, and the public, including providing professional courtesy, tact, decision-making skills, prompt responsiveness, efficiency, and courteous customer service and assistance to all.
Ability to express oneself clearly and effectively, orally and in writing, and use ethical and professional judgment.
Ability to maintain professionalism and effective working relationships.
Ability to maintain regular attendance and punctuality.
Ability to manage multiple assignments and meet deadlines.
Ability to multitask and plan time efficiently.
Ability to work independently and complete assigned responsibilities with appropriate direction.
Ability to solve practical problems as they relate to the position.
Ability to understand and apply job-related policies, procedures, and instructions.
Requires the ability to treat everyone professionally with courtesy, decency, and respect.
Requires the ability to work collaboratively in a team setting.
A valid driver's license is required if operating a company vehicle or traveling between company locations is an essential function of the position.
Must possess a valid Transportation Worker Identification Credential (TWIC) or be able to obtain one within a specified timeframe as a condition of employment.

Nice To Haves

An advanced degree is preferred.

Responsibilities

Shipping and receiving all inventory.
Maintaining tug repair parts and supplies.
Assisting the SPE in maintaining the containment area and environmental cage.
Maintaining company vehicles.
Collecting, organizing, and logging all data, sample boxes, and shipping Tug lube and coolant samples.
Greeting, welcoming, and directing visitors and notifying company personnel of visitor arrivals.
Handling all engineering administrative tasks across tug, fleet, and various departments within the organization.
Administering procedures of the environmental cage, Tug disposals, and disposal log.
Assisting project engineers in logging formal documents for traceability of the company and audit standards.
Assisting project engineers in managing engineering digital document storage organization structures.
Assisting SPE with warehouse and facility hurricane preparations.
Cleaning and maintaining the environmental cage for inspection.
Collecting, organizing sample boxes, maintaining sample spreadsheets, and shipping Tug lube and coolant samples.
Conducting monthly facility inspections with company reps, making repairs, and reporting to SPE.
Ensuring all paperwork for environmental pickup is in order, and records are kept accordingly.
Ensuring proper use and disposal of the Tug crew’s waste in the Environmental Cage; training Tug crew as needed.
Ensuring scheduled maintenance, repairs, and lube changes are completed for company vehicles.
Implementation of Tug data for engineering systems of equipment components, specific to Tug (class).
Keeping the engineering office in a tidy, sanitary, and organized condition.
Loading battery cores when placing new battery orders, ensuring core charges are deducted from accounts, and issuing PO numbers.
Maintaining and scheduling repairs to office and building spaces.
Maintaining annual load tests on shoplifting beam, tools, and fuel hose.
Maintaining the collection, storage, and disposal of all battery cores from Tugs.
Maintaining paint can drying “yellow box” and proper disposal of all dry paint cans.
Maintaining security procedures for keys, parts, the cage, and toolboxes.
Maintaining supply and inventory of all repair and specialty tools.
Maintaining tags and annual state inspections, washing and detailing the inside of vehicles as needed.
Maintaining the building, facility, grounds, and warehouse for housekeeping and cleanliness.
Maintaining, scheduling repairs, and inspecting all emergency generators, pumps, and air compressors.
Ordering and stocking rags for tug use and issuing purchase order (PO) numbers upon delivery.
Performing monthly tool and parts inventory and reporting for approval by SPE.
Picking up and delivering parts, supplies, and large items (appliances, water heaters, etc.).
Preparing and sending daily, weekly, and monthly vehicle inspections and mileage reports.
Receiving, stocking, inventorying, and issuing rope and lines as requested by operations.
Reporting all parts “issues and transfers” for approval by SPE.
Running parts in town and to the shipyard or other Ports; picking up needed supplies.
Scheduling all pickups and issuing PO numbers for dirty filters, oily rags, bilge slops, paint waste, and light bulbs.
Scheduling and ensuring proper disposal of used tires and submitting proper paperwork for them.
Scheduling and maintaining the facility's annual fire inspection (smoke detectors & extinguishers).
Scheduling and ordering for the supply of new tires as needed for tug fendering.
Stocking storeroom, and kitchen items.
Supporting the engineering staff with daily responsibilities.
Assisting the management and/or executive team when requested to complete special projects and complete all assignments within a negotiated time frame established by the department manager.
Completion of other duties as assigned by the department manager, as it relates to the program and position.