WAREHOUSE ADMIN

Sally Beauty Holdings•Fresno, CA

5d•Onsite

About The Position

This position provides specialist level administrative support to the facilities Director, Operations Managers, Warehouse Supervisors and Human Resources Business Partners. Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Requirements

High school diploma or equivalent
Requires 1-3 years of directly related experience or equivalent education credits
Must have a thorough working knowledge of all processes and policies relating to all duties performed in their assigned department(s)
Working knowledge of currently utilized warehouse management software and equipment used in their department(s)
Verbal and written communication skills
Ability to work in a fast-paced environment with the capability to adjust to change and interruptions
Ability to work with limited supervision

Nice To Haves

Passionate Learner actively learns; asks questions to gain further understanding; open to feedback; applies leaning to role; considers learning important and completes when assigned
Flexible & Agile Adapter open to change, works well with little direction and finishes the task, keeps calm under pressure and doesn't dwell on the past
Talent Builder shares knowledge with others, considers how to include others to problem solve and gain knowledge, looks for ways to acknowledge and motivate others
Effective Communicator can articulate well when sharing information, self-aware of impact and style when communicating to engage others, asks questions and listens
Team Builder works well with others, collaborates with a wide number of associates/teams, acts humbly when a part of a team and understands the importance of including others
Customer Focused Partner understands the customer and shares insights, values the customer and eager to make a positive impact, holds self to a good standard of customer service
Strategic Thinker brings new, strategic ideas to the team, actively supports strategic plans, provides additional ideas to drive improvements
Big Picture Thinker understands how the team operates, knows how decisions could impact other teams
Results Driver holds self to a good standard of work and delivery, manages own time and focuses on the right priorities, self-motivated, adapts easily, demonstrates grit
Problem Solver & Decision Maker uses the right information to make decisions and take action with others to solve problems, uses good judgement to make prompt yet balanced decisions

Responsibilities

Answer telephones and screens callers to provide appropriate solutions and/or, take messages, or transfer calls to appropriate individuals.
Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs. Maintain a sign in log and follow all appropriate safety procedures.
Create, maintain, and enter information into databases for daily, weekly, and monthly production, labor, safety, financial, and employee reports.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expenses, statistical, or monthly reports.
Schedule and confirm appointments for clients, customers, or supervisors.
Coordinate conferences, meetings, or special events, such as luncheons or employee family events.
Maintains employee information by entering and updating employment and status-change data. Provides payroll information by collecting time and attendance records. Submits employee data reports by assembling, preparing, and analyzing data.
Prepare and maintain employment records related to events such as hiring, termination, attendance, and other employee related files.
Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information. Substantiates applicants skills by administering and scoring tests.
Hire employees and process hiring-related paperwork. Schedule and conduct new employee orientations.
Processes all invoices for facility expenses. Tracks until they have cleared the A/P process. Reconciles statements. Completes monthly budget analysis and reconciliation.
Maintain and balance petty cash fund and capital projects balances monthly.
Orders and maintains all office supplies used in the facility.
Process new hire payroll requests, all payroll corrections, and off cycle payroll check requests, and other employee payroll requests or issues.
Keep all communication boards up to date with required legal state, federal, company, safety and employee recognition information.
Performs other duties as assigned or requested by management.