Warehouse Admin

CosmoProf•Fresno, CA

4d•Onsite

About The Position

This position provides specialist level administrative support to the facilities Director, Operations Managers, Warehouse Supervisors and Human Resources Business Partners. Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Requirements

High school diploma or equivalent
Requires 1-3 years of directly related experience or equivalent education credits
Must have a thorough working knowledge of all processes and policies relating to all duties performed in their assigned department(s)
Working knowledge of currently utilized warehouse management software and equipment used in their department(s)
Verbal and written communication skills
Ability to work in a fast-paced environment with the capability to adjust to change and interruptions
Ability to work with limited supervision

Nice To Haves

Passion for learning
Flexibility and agility
Talent building
Effective communication
Team building
Customer focus
Strategic thinking
Big picture thinking
Results driven
Problem solving and decision making

Responsibilities

Answer telephones and screens callers to provide appropriate solutions and/or, take messages, or transfer calls to appropriate individuals.
Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs.
Maintain a sign in log and follow all appropriate safety procedures.
Create, maintain, and enter information into databases for daily, weekly, and monthly production, labor, safety, financial, and employee reports.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expenses, statistical, or monthly reports.
Schedule and confirm appointments for clients, customers, or supervisors.
Coordinate conferences, meetings, or special events, such as luncheons or employee family events.
Maintains employee information by entering and updating employment and status-change data.
Provides payroll information by collecting time and attendance records.
Submits employee data reports by assembling, preparing, and analyzing data.
Prepare and maintain employment records related to events such as hiring, termination, attendance, and other employee related files.
Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
Substantiates applicants skills by administering and scoring tests.
Hire employees and process hiring-related paperwork.
Schedule and conduct new employee orientations.
Processes all invoices for facility expenses.
Tracks until they have cleared the A/P process.
Reconciles statements.
Completes monthly budget analysis and reconciliation.
Maintain and balance petty cash fund and capital projects balances monthly.
Orders and maintains all office supplies used in the facility.
Process new hire payroll requests, all payroll corrections, and off cycle payroll check requests, and other employee payroll requests or issues.
Keep all communication boards up to date with required legal state, federal, company, safety and employee recognition information.
Performs other duties as assigned or requested by management.