Warehouse Admin Analyst

Wood•Brownsville, TX

2h•Onsite

About The Position

Wood is recruiting a part-time, entry-level Warehouse Admin Analyst for its LNG Operations-Maintenance business in Brownsville, Texas. The position is onsite and reports to the Warehouse Manager. It supports daily warehouse operations through data entry, basic analysis, document organization, recordkeeping, logistics paperwork, and routine administrative coordination. Training will be provided on warehouse processes, SAP transactions, reporting tools, and company document-control requirements. The role helps maintain accurate warehouse data and complete receiving and material records, and provides basic reporting to support inventory control, material movement, and Operations and Maintenance.

Requirements

High school diploma or GED equivalent.
No previous warehouse or SAP experience is required; administrative, clerical, data-entry, customer-service, school, internship, or similar experience is helpful.
Basic computer and Excel skills, including data entry, sorting, filtering, and maintaining simple trackers, with the ability to learn Outlook, Word, Teams, SAP, scanners, printers, and electronic filing practices.
Ability to enter and review basic information accurately, organize records, follow written instructions, identify missing or inconsistent data, and maintain attention to detail while completing routine assignments.
Ability to communicate clearly, ask questions when instructions are unclear, and work professionally with internal teams, vendors, and service providers.
Ability to handle business records and sensitive information with discretion.
Dependable attendance, punctuality, willingness to learn, and ability to complete routine assignments with limited supervision after training.
Ability to work safely in an industrial warehouse setting and comply with site access, safety, and personal protective equipment requirements.

Nice To Haves

Previous exposure to SAP, document uploads, material records, receiving support, or Purchase Requisition entry.
Previous administrative, warehouse, shipping, receiving, retail, customer-service, or office-support experience.
Familiarity with packing slips, Bills of Lading, MTRs, CoCs, purchase orders, inventory records, and material transfer documentation.
Basic Excel experience, including entering information, using filters, maintaining simple trackers, and creating basic summaries or charts.

Responsibilities

Manage receiving records from material receipt through document completion, and organize, scan, and upload packing slips, material certificates, Material Test Reports (MTRs), Certificates of Conformance (CoCs), and other supporting records in SAP or the approved document repository.
Track missing or incomplete receiving documents and coordinate follow-up with warehouse personnel, Procurement, Quality, vendors, or other internal stakeholders, as directed.
Prepare Bills of Lading (BOLs), transfer forms, and supporting shipment documentation for material movements between offsite and onsite warehouses; maintain transfer records and assist with coordinating scheduled material movements.
Upload material photographs captured by the warehouse team into designated Microsoft Teams folders and applicable SAP material master records using established naming and filing standards.
Create and enter Purchase Requisitions in SAP for warehouse supplies, services, and other approved operational needs; maintain supporting documentation and follow up on status as requested.
Maintain warehouse trackers, logs, action-item lists, and routine reports; review SAP and Excel data for missing information, open items, aging actions, and basic inventory trends; prepare clear summaries and escalate discrepancies to warehouse leadership.
Monitor warehouse and office supply levels, prepare replenishment requests, receive and organize supplies, and support general administrative coordination for the warehouse team.
Maintain orderly electronic and physical records in accordance with company procedures, document-retention expectations, and confidentiality requirements.
Coordinate professionally with Warehouse, Operations, Maintenance, Quality, Procurement, Accounting, vendors, and logistics providers to support timely documentation, accurate reporting, and material movement.