Ward Clerk

Moab Regional Hospital•Moab, UT

4h•Onsite

About The Position

The Ward Clerk provides administrative and clerical support to ensure the accurate registration, documentation, and coordination of patient care within the nursing unit. This position plays a vital role in maintaining financial integrity, compliance with regulatory requirements, and operational efficiency by serving as the key liaison between nursing, registration, and billing departments.

Requirements

High school diploma or equivalent required
Working knowledge of hospital information systems (e.g., Meditech) and patient privacy regulations (HIPAA).
Strong organizational, communication, and problem-solving skills with a focus on accuracy and service.
Ability to maintain composure and professionalism in a fast-paced clinical environment.

Nice To Haves

college coursework in health administration preferred
Prior experience in healthcare registration, billing, or medical office administration strongly preferred

Responsibilities

Review and verify all registration details at admission and discharge to prevent billing errors and ensure accurate patient data entry.
Monitor and confirm correct room assignments and corresponding rates to maintain billing accuracy for inpatient and observation stays.
Ensure all admission packets are completed, signed, and promptly entered into the system, supporting compliance and documentation standards.
Support outpatient hospital admissions, including Emergency Department, Urgent Care, and other outpatient services.
Maintain accurate inpatient, observation, and obstetric log books for reporting and departmental tracking.
Reconcile daily census information to ensure all admissions, discharges, and transfers are accurately reflected.
Verify insurance coverage upon admission and follow up on discrepancies to minimize denied claims.
Assist uninsured or underinsured patients with hospital financial aid applications and Medicaid enrollment to improve access and reimbursement.
Confirm and document each patient’s opt-in/opt-out status in accordance with privacy and consent policies.
Ensure patients receive and understand required Medicare notices (MOON and IMM forms) to maintain compliance and transparency.
Assist in verifying that the patient’s documented diagnosis aligns with the physician’s diagnosis to support accurate coding and reimbursement.
Provide occasional patient sitter support as needed during periods of high census or staffing shortages.
Collaborate with nursing staff to reduce administrative workload, allowing clinical personnel to focus on direct patient care.