Ward Clerk - Day

The Hospital Authority of Miller County•Colquitt, GA

5d•Onsite

About The Position

A ward clerk is a clerical worker who, under the direction and supervision of a charge nurse, acts as a receptionist, answers the telephone, relays messages, assists with keeping nursing records, and performs other clerical duties of the patient unit. Duties performed require the application of prescribed methods and procedures.

Requirements

High School Graduate.
Ability to communicate in English, both verbally and in writing.
Basic Computer Skills
Follows Code of Conduct policy.
Completes annual educational requirements.
Maintains regulatory requirements.
Maintains patient confidentiality at all times.
Reports to work on time and as scheduled; completes work within designated time.
Wears identification when on duty; uses computerized time clock system correctly.
Completes in-services and returns in a timely fashion.
Attends annual review and/or skills fair and department in-services, as scheduled.
Complies with all organizational policies regarding ethical business practices.
Communicates the mission statement of the organization.

Nice To Haves

Additional languages preferred.

Responsibilities

Fill out requisitions of all types.
Check charts frequently for “stat” and discharge orders.
Enter temperatures, pulse, respirations, intake, output, weight, and blood pressures into HMS.
Reports any elevation of vital signs to charge nurse immediately.
Post x-ray and lab reports and other special reports after they are seen by the RN.
Notes time and manner of each patient’s admission or discharge.
Responsible for telephone (switchboard) after 4:30 P.M.
Answers inquiries from patients, visitors, and staff members using tact and judgment.
Answers telephone calls.
Licensed Nurse takes all doctors telephone orders and answers questions about seriously ill and critical patients.
Inquiries from newspaper personnel are referred to the Director of Nurses and if she is not present in the building, refers them to the Charge Nurse.
Checks signatures for proper authorization of medical and surgical treatment. (The Charge Nurse is responsible for securing the proper signature.)
Assemble charts for admission.
Dismisses patients from computer system.
See that some one assist patient to car.
Reverse charts to send to the Medical Records Room. (She checks each sheet to verify the name before sending chart to record room.)
Answers the intercom and relays messages to the nurse.
Keeps nursing station in order and maintains adequate supply of chart material, requisitions and other forms; keeps ward library in order.
Use tact and judgment in dealing with a variety of situations.
Announces the end of visiting hours.
As new sheets are needed for all charts, place them there and put correct patient in appropriate area.
Make up new charts as well.
Transfer patients with proper forms.
Maintaining patient list: for floor list – fax to dept weight/vital sign list
Keep charts up fresh progress notes with Dr. orders
Vital sign reports detailed round reports
Taking off orders – put chart together for new admits faxing to departments – break charts down for D/C’s.
Monitors OBS hours and enter charges also material charges.
Enter vital signs and I&O’s for nurse(s).
Answer switchboard and nurse station calls direct to proper ext. –page – make announcements answers questions take messages
Make appointments when Doctor orders.
Maintain orders for maintenance.
Direct people to proper department, room or area.
Assist other department(s) with multiple tasks.
Assist nurses with clerical task.
Monitor/maintain materials in supply room, nurse station and utility room.
Fax patient list to doctors’ office, lab, medical records and Coumadin clinic.
Fill out central scheduling communication checklist Part I and fax with M.D. order to centralized scheduling.
Fax radiology orders to radiology department.
Print detailed rounds report and vital sign report before 8:00am each morning.
Maintain accurate daily floor census.
Make copies of nursing worksheets and complete.
Enter and verify observation charges.