VPUA Student Assistant

Careers Listing•Fullerton, CA

About The Position

The Division for University Advancement is seeking a student assistant to support the Vice President’s Office under the supervision of the Director of Special Projects and Initiatives and the Administrative Support Coordinator. The position provides clerical, communications, data-entry, survey, project-planning, and event support. The work schedule varies and is 20 hours per week. Duties include providing backup front-desk coverage; handling reception, phone calls, scheduling, supplies, Xerox machines, mail delivery, copying, and incoming documents; coordinating information and meeting schedules; supporting communications and marketing efforts; editing and formatting content; assisting with presentations and surveys; supporting project design and planning; and coordinating logistics and providing on-site support for meetings and events. Other duties may be assigned. A satisfactory background check is required. CSU-related work must be performed within California under the CSU Out-of-State Employment Policy.

Requirements

Must be a current CSUF student enrolled or registered, with fees paid, in a current regular semester as a new or continuing student; alternatively, must have completed the prior semester without graduating or be registered for the subsequent semester.
Must be in good academic standing and not on academic probation, continued probation, or academic dismissal.
Must be authorized to work in the United States and able to provide employment eligibility documents.
Ability to learn and perform assigned work, follow oral instructions, work cooperatively with faculty, staff, and students, communicate effectively with all levels, and read and write English at a level appropriate to the position.
Strong critical-thinking and analytical skills.
Self-starter with motivation to learn.
Detail-oriented, organized, and able to coordinate multiple projects.
Strong writing and editing skills.
Positive customer-service attitude.
Ability to work independently and with minimal supervision at times.
Ability to handle confidential information.
Proficiency in Microsoft Office applications.
Valid license to drive electric vehicles on campus to and from events.
Must satisfactorily complete a background check, including a criminal records check.

Responsibilities

Provide backup front-desk support, including reception, phones, and scheduling.
Organize supplies and maintain Xerox machines.
Deliver mail, make copies, process incoming documents, and provide additional clerical support as needed.
Coordinate information and assist with staff meeting schedules and other details supporting communications and marketing efforts, including web, email, and pamphlets.
Edit and format content using Microsoft Office and Adobe applications.
Assist staff with editing PowerPoint presentations using charts and graphs.
Assist with surveys for the CSFPF and Division for University Advancement using Cognito and Qualtrics.
Assist with design and planning phases of projects for the Vice President’s Office.
Coordinate logistics for meetings and events and provide on-site support to staff.
Perform other duties as assigned.