Volunteer & Event Coordinator -11-145SC/ Tustin Ranch Corps

The Salvation Army Southern California•Tustin, CA

23d

About The Position

The Volunteer and Event Coordinator oversees the Tustin Ranch facility and venue to promote rentals and events that generate revenue. The role also coordinates volunteer participation and special events for the Tustin Ranch Corps and Orange County Coordination and is part of the Tustin Ranch Ministry Team. The coordinator manages volunteer recruitment, screening, training, records, opportunities, reporting, recognition, and community relationships. The role manages Tustin Ranch facility use and outside vendor rentals, including calendars, agreements, budgets, payments, logistics, and post-event reviews. It also coordinates special events for Orange County Coordination, the Tustin Ranch Corps, and community events, as well as Campus Connect. The position liaises with Disneyland Resort regarding donations, attends weekly ministry team meetings, and performs other duties as assigned. The Salvation Army is an international movement and an evangelical part of the universal Christian church. Its message is based on the Bible, its ministry is motivated by the love of God, and its mission is to preach the gospel of Jesus Christ and meet human needs in His name without discrimination.

Requirements

Five years of work experience in volunteer coordination, events coordination, or a related field.
Experience in the nonprofit sector.
Proficiency in Microsoft Word, Publisher, Excel, and Access; WordPress; social media platforms; and Adobe Acrobat.
Proficiency with basic office computing systems and equipment.
Efficient and effective organization, communication, and time-management skills.
Ability to maintain organizational and client confidentiality.
Professionalism in interactions with clients, fellow employees, and community contacts.
Driving test and clean motor vehicle record check, if applicable.
If working near children, a criminal background check and certification for Protect the Mission policies and procedures are required.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Recruit, screen, interview, and train volunteers.
Ensure volunteer paperwork is completed and updated annually and forward required documents to DHQ in a timely manner.
Work with program directors and ministry leaders to identify volunteer opportunities and create clear written volunteer job descriptions and expectations.
Publish volunteer opportunities online and advocate for volunteers in the community.
Compile accurate statistics and reports and maintain an Orange County Coordination volunteer database.
Recognize volunteer accomplishments and host or attend community recruiting events.
Build relationships with local volunteer organizations and partner with Marketing and professional associations to publicize opportunities.
Manage Tustin Ranch venue and facility usage, including a campus-wide calendar and outside vendor rentals.
Process rental agreements and permits, screen and book event vendors and entertainers, maintain event budgets, and process invoices and rental payments through the OC Finance Department in accordance with Salvation Army policy.
Coordinate facility setup with the Maintenance Coordinator and campus facility staff, and conduct post-event debriefs with key staff and stakeholders.
Coordinate and assist with Orange County Coordination events, including Christmas Warehouse Toy Shop, Angel Tree, Adopt-A-Family, Kettle Kick-Offs, volunteer and employee appreciation, and backpack distribution.
Plan events in advance, coordinate logistics and communications, secure volunteers, maintain event files, prepare written event briefs, and conduct post-event debriefs.
Coordinate with Corps Officers, Advisory Board committees, staff teams, and the marketing department on event planning and materials; book venues, arrange supplies and staffing, and ensure acknowledgements and thank-you notes are sent.
Coordinate and assist with Tustin Ranch Corps events, including the National Salvation Army Week Open House, Christmas and Easter seasonal programs, the annual Corps Picnic, and monthly fellowship events.
Coordinate Tustin Ranch Corps participation in community events such as Tustin Tiller Days and Tustin Sunset Market, including communication with city departments.
Plan and coordinate Campus Connect for Tustin Ranch and Orange County staff located at the Tustin Ranch Corps.
Liaise with Disneyland Resort regarding donations to The Salvation Army.
Attend and participate in weekly ministry team meetings.
Perform other duties as assigned.