Volunteer Coordinator

Nevada Museum Of Art • Reno, NV

12d • $45,000 - $50,000

About The Position

The Volunteer Coordinator for the Nevada Museum of Art provides day-to-day oversight of the Museum’s volunteer program, which includes more than 180 active volunteers known as the Friends of Nevada Museum of Art. Volunteers support Museum operations through work in the Museum Shop, public programs, installations, and administrative tasks, contributing more than 9,000 hours of service annually. The Friends also plan and organize the annual Love of Art luncheon, a fundraising event supporting volunteer services, exhibitions, and acquisitions.

This is a full-time, non-exempt position scheduled for 40 hours per week, Monday through Friday, with occasional evenings and weekends as needed to support Museum events and programs, including Hands On! Second Saturday each month. The position reports to the Vice President of Human Resources, Volunteer and Visitor Services.

Requirements

• Strong written and verbal communication and presentation skills.
• Experience developing and maintaining volunteer-based programs.
• Self-starter able to work in a fast-paced environment and anticipate, recognize, and solve problems.
• Ability to work with computer programs such as Microsoft Office Suite.

Nice To Haves

• Three years of related volunteer management and/or museum experience is preferred.

Responsibilities

• Administer and oversee volunteer onboarding, orientation, and required training, including online and in-person training through the Museum’s learning management systems and volunteer platforms.
• Maintain volunteer schedules and assignments in the Museum’s volunteer management system; monitor attendance, cancellations, and shift changes, and proactively communicate staffing needs.
• Track, verify, and report volunteer hours for recognition, grant reporting, and institutional metrics; periodically audit volunteer records for accuracy.
• Communicate Museum policies, procedures, expectations, and updates to volunteers, including conduct standards, dress code, access procedures, emergency protocols, and Museum closures or schedule changes.
• Serve as a primary administrative contact for Museum volunteers, manage volunteer communications and correspondence, and act as a liaison between staff and volunteers.
• Support volunteer recognition, retention, and engagement, including benefits administration, appreciation initiatives, and ongoing communication.
• Ensure events, programs, and projects requiring volunteer support are appropriately staffed; manage volunteers at events such as First Thursdays, Second Saturdays, member openings, lectures, and films.
• Work with staff and volunteer colleagues to identify opportunities for volunteer engagement in advancing the Museum’s mission.
• Attend Friends meetings and support the growth and leadership of Friends committees.
• Perform other duties as assigned.

Benefits

• Fully paid employee medical, dental, vision, and life insurance.
• A 3% employer 401(k) contribution after one year of employment, with quarterly entry dates.
• Paid vacation accrual of 3.08 hours per pay period (80 hours annually).
• Paid sick leave accrual of 4.62 hours per pay period (120 hours annually).
• Four complimentary art classes per year.
• 20% discount in the Museum Shop and 10% discount in the Café.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed